Job Description
Job Description
We are looking for a detail-oriented and proactive Executive Assistant to join a tech company on a contract basis for 2-4 weeks in Playa Vista, California. In this role, you will provide essential support to the Chief Executive Officer and other C-level executives, ensuring smooth day-to-day operations and administrative functions. This position offers a unique opportunity to work closely with leadership and contribute to organizational success. This is hybrid role, Monday through Friday, 8 hours per day.
Responsibilities:
• Manage and maintain executives’ calendars, including scheduling meetings and handling last-minute changes.
• Arrange and oversee travel plans, including booking flights, accommodations, and coordinating itineraries.
• Plan and execute large team events and off-site gatherings, ensuring all logistics are handled efficiently.
• Serve as a key point of contact for internal and external communication, demonstrating exceptional interpersonal skills.
• Handle sensitive and confidential information with discretion and professionalism.
• Utilize online productivity tools such as Slack, Asana, and Google Workspace to streamline workflows and enhance efficiency.
• Coordinate executive meetings, including preparing agendas and following up on action items.
• Adapt quickly to changing priorities and ambiguous situations while maintaining a high level of organization.
• Provide administrative support to leadership by preparing documents, reports, and presentations as needed.
• Minimum of 3 years of experience providing executive-level administrative support.
• Experience in the tech industry is a plus.
Ability to work onsite in Playa Vista, California, four days per week.
• Proven expertise in planning and organizing large-scale events and off-site activities.
• Exceptional communication skills with a strong ability to build relationships and collaborate effectively.
• Advanced scheduling and coordination abilities, with comfort in managing last-minute adjustments.
• High attention to detail and excellent time management skills.
• Proficiency in using productivity tools such as Slack, Asana, and Google Workspace.
• Strong judgment and discretion in handling sensitive information