Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dorchester, Massachusetts. The ideal candidate will provide essential support to daily operations, ensuring smooth functionality and excellent customer service. Proficiency in Spanish and experience with OneSite are highly desirable for this role.
Responsibilities:
• Greet visitors and manage reception duties with professionalism and efficiency.
• Handle customer inquiries and provide exceptional service to meet their needs.
• Perform administrative tasks such as scheduling appointments, organizing files, and maintaining records.
• Support team operations by preparing documents, reports, and correspondence.
• Utilize OneSite software to assist with data management and operational tasks.
• Coordinate communication between departments and external contacts.
• Maintain a clean and organized workspace to enhance office productivity.
• Ensure timely completion of assigned tasks while adhering to company policies.
• Assist with general office duties, including ordering supplies and managing inventory.
• Provide translation support in Spanish when needed, ensuring effective communication.• Minimum of 1 year of experience in an administrative or receptionist role.
• Strong customer service skills with a focus on professionalism and responsiveness.
• Proficiency in Spanish is highly preferred.
• Familiarity with OneSite software or similar platforms is advantageous.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• High attention to detail and accuracy in all tasks.