Job Description
Job Description
Position Overview
We are seeking a detail-oriented and reliable Administrative Assistant to join our property management team. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive attitude. This position supports our management and operations teams by handling a variety of administrative tasks, ensuring smooth day-to-day office functions, and delivering excellent customer service to homeowners, tenants, and vendors.
This role is perfect for someone who thrives in a structured environment, enjoys helping others, and takes pride in keeping things running efficiently behind the scenes.
Responsibilities
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Provide administrative support to property and HOA managers
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Answer phones, route calls, and respond to general inquiries in a professional manner
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Manage correspondence, emails, and documentation for multiple departments
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Maintain organized digital and physical filing systems
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Assist with data entry, reporting, and updating property management software
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Schedule meetings, prepare agendas, and record meeting minutes when needed
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Coordinate with vendors, residents, and team members to ensure timely follow-up on requests
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Assist with processing invoices, owner statements, and other accounting-related tasks
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Support management with special projects and general office operations
Qualifications
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Minimum 2 years of administrative or office experience (property management or real estate preferred)
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Strong attention to detail and excellent time management skills
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Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software
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Exceptional written and verbal communication skills
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Professional, dependable, and team-oriented demeanor
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Ability to multitask in a fast-paced office environment
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Must pass a background check
Why You’ll Love It Here
At Faith Pro LLC, we believe our people are our greatest strength. We provide a supportive and collaborative work environment that values growth, teamwork, and integrity. You’ll be part of a team that takes pride in making property management efficient, professional, and people-focused.
Our benefits include:
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Opportunities for professional development and career growth
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A friendly, team-oriented work environment
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Company-sponsored events and recognition programs
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Supportive leadership and resources to help you succeed
Join us and be part of a team that helps create well-managed communities and happy residents!