Management Analyst, IS-0343-09

Job Description

Job DescriptionDescriptionOPEN DATE: June 18, 2026 CLOSING DATE: June 24, 2026 * This job will close once 150 applications are received which may be sooner than the closing date* POSITION TYPE: Trust FundAPPOINTMENT TYPE: Indefinite
Promotion Potential SCHEDULE: Full TimeDUTY LOCATION: Washington, DC
Position sensitivity and riskNon-sensitive (NS)/Low Risk

Who May Apply:Open to all qualified applicants

What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care). Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEWThe Smithsonian Institution, Undersecretary of Science and Research, National Air and Space Museum (NASM), collects, preserves, studies, and exhibits artifacts, archival materials and works of art related to the history, culture and science of aviation and spaceflight and the study of the universe. Its research and outreach activities serve all audiences, within and beyond its walls. The Museum commemorate the past and is committed to educating and inspiring people to foster appreciation for the importance of flight to humanity. NASM is administer as one Museum with multiple locations: The National Mall Building, the Steven F. Udvar-Hazy Center in Chantilly, Virginia, and the Garber Facility in Suitland, Maryland. NASM provides access to the nation’s aviation and space flight history to an average of 7-9 million on-site visitors from around the world each year, making it one of the most visited museums in the world. In addition, NASM draws tens of millions of virtual visitors to its website and broadcast, digital applications, and webcast educational programming. This incumbent serves as a Management and Program Analyst, responsible for supporting reporting, analysis, financial management, and data metrics from the NASM, Business Operations and Technology Directorate.
DUTIES AND RESPONSIBILITIES

• Responsible for consolidating data across personnel, finances, procurement, and other designated administrative priorities to evaluate the efficiency of business processes, streamline operations, and provide guidance on services performed by the directorate.
• Utilizes Excel, PowerPoint, and various internal information systems to present and communicate information in a clear, concise manner. This reporting addresses inquiries from or to organizational leadership and ensures a timely response, providing updates on deliverables, execution of financial resources, and the consolidation of information from multiple units within the organization.
• Develops and tracks key metrics that reflect financial expenditures, personnel costs, procurement actions, and other data points that illustrate the effectiveness of administrative operations across the institution. These metrics are used to monitor and improve the performance of the directorate, as well as to inform decision-making at various levels of leadership.
• Establishes and maintains comprehensive filing systems in both electronic and hard copy formats, determining broad and specific categories for organizing documents in accordance with office and institutional needs and policies.
• Ensures that files are easily retrievable, properly maintained, and appropriately disposed of in line with retention guidelines and legal requirements.
• Responsible for ensuring the effective procurement of a variety of goods and services in accordance with Federal Acquisition Regulation (FAR) guidelines. This includes the purchase of office supplies, educational and research materials, honoraria, custom items, and conference-related services.
• Advises requesters on purchasing requirements, clarifies necessary documentation, and assists in gathering information required to complete transactions in a timely and compliant manner.
• Applies appropriate financial codes based on transaction type, source, purpose, and program. Enters transactions into online financial systems, spreadsheets, or databases.
• Ensures accuracy in the coding of financial entries and maintains organized records of transactions in tracking systems. Prepares, tracks, and processes forms for billing and receiving funds, ensuring all necessary documentation is complete and accurate.

QUALIFICATION REQUIREMENTSTo qualify for this position experience required for this position is as follows:

• Knowledge of Federal Acquisition Regulations capable to discern he appropriateness of routine and reoccurring purchase orders.
• Ability to apply FAR principles to ensure compliance with federal procurement standards, policies, and regulations.
• Knowledge and experience analyzing data, compiling information, and submitting draft reports or findings based on information gathered.
• Skill applying program management and analysis principles and concepts to organizational studies, projects or initiatives.
• Skill utilizing software, systems, and various electrical interfaces to analyze data, gather information, present findings, train or inform staff, and provide recommendations bases on findings.
• Skill in presenting data in clear, concise manner in reports for leadership and stakeholders using tools such as Excel, PowerPoint, and internal information systems.
• Ability to utilize, manage, and analyze information to support or carry-out budgeting, financial reporting, reconciliation, and tracking of expenditures.

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package. Any false statement in your application may result in rejection of your application and may also result in termination after employment begins. Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact nasm-hr@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

To learn more, please review the Smithsonian’s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities). The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo.