Job Description
Job DescriptionJob Title: Office Assistant – Construction TechnologyAbout DirtPrep
At DirtPrep, we’re transforming the construction industry through cutting-edge technology that brings clarity, efficiency, and data-driven decision-making to job sites. We combine boots-on-the-ground experience with innovative digital tools to support contractors, developers, and engineering teams nationwide. We’re growing fast—and we’re looking for an Office Assistant who thrives in a dynamic environment.
Position Summary
The Office Assistant plays a pivotal role in supporting both the operations and sales functions at DirtPrep. You’ll be responsible for ensuring smooth office workflows, assisting the sales team with administrative needs, and helping keep client communications and project documentation organized. If you're detail-oriented, tech-savvy, and comfortable navigating both construction lingo and digital tools, this role is for you.
ResponsibilitiesOperations Support:
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Maintain organized filing systems (digital & physical) for shipping/receiving, rentals, training, and compliance materials
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Assist with invoice processing, PO tracking, and scheduling service appointments
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Support job site demo and installation coordination logistics (deliveries, scheduling, communications)
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Monitor inventory of office and field supplies; coordinate reorders and deliveries
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Other duties as assigned
Tech Sales & Admin Support:
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Answer incoming calls, schedule product demos, team meetings, and travel for the sales team
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Assist with updating CRM records (e.g., Salesforce, HubSpot), generating reports, and tracking leads
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Prepare and send client proposals, service agreements, and onboarding documentation
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Manage internal documentation: templates, SOPs, and presentation materials
Requirements
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Administrative experience, ideally in construction, sales, or technology
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Strong written and verbal communication skills
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Proficient in Microsoft Office, Google Workspace, and comfortable with CRM tools (Zoho experience a plus)
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Detail-oriented with strong time management and multitasking abilities
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Positive, solutions-driven attitude and ability to adapt to fast-changing priorities
Physical Requirements
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Must be able to lift and carry up to 40 pounds occasionally (e.g., office supplies, equipment, or documents).
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Ability to operate a computer and other office productivity equipment, such as printers, scanners, and copiers.
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May occasionally need to ascend/descend stairs, bend, kneel, or reach overhead.
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What We Offer
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Competitive compensation
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Employer provides free individual healthcare and offers dental insurance, vision insurance, and 401(k) matching
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Paid time off, sick leave, and company holidays
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A tight-knit team of doers and builders
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Career growth path into administrative leadership, within sales ops, or customer success teams
Want to help modernize one of the most important industries in the world?
Come build with us at DirtPrep!