Job Description
Job Description
Join our team as a Part Time Administrative Clerk, where you'll play a pivotal role in assisting key team members while contributing to various projects. Your primary responsibilities will encompass data entry, document preparation, and general office support.
Key Responsibilities:
- Record Management: Compile, update, and maintain company records efficiently.
- Scheduling: Utilize Aspire software to schedule construction and landscaping jobs.
- Information Gathering: Collect information from documents and field personnel for landscaping projects.
- Data Entry: Accurately input data into the Aspire landscaping platform.
- Project Tracking: Reconcile project totals and hours within the system.
- Clerical Duties: Perform general clerical tasks like photocopying, scanning, faxing, mail distribution, and filing. This position also is responsible for AR & AP duties.
- Administrative Assistance: Assist branch management with tasks such as drafting correspondence and scheduling meetings.
- Proofreading: Review reports for errors in typing, spelling, punctuation, and grammar.
- Materials Handling: May be responsible for picking up and distributing materials.
- Equipment Maintenance: Maintain and care for company property and equipment.
- Relationship Building: Foster positive working relationships with colleagues, vendors, and customers.
- Time Management: Meet deadlines without compromising on customer service or quality.
- Safety Promotion: Promote workplace safety.
- Compliance: Ensure adherence to all relevant codes, laws, rules, regulations, standards, policies, and procedures.
- Training: Complete training classes and seminars as required by management.
- Additional Tasks: Perform other assigned duties.
Requirements:
- High school diploma or equivalent.
- 3-5 years of administrative experience.
- Experience in a blue collar environment helpful.
- Preferred: Prior experience in the landscape or construction industry.
- Desired Skills: Familiarity with Aspire Landscape Management Software, Exactix, Supply Pro, or Vendor suite.
- Equivalent combinations of training and experience may substitute for the degree requirement.
Knowledge, Skills & Abilities:
- Commitment to representing the company with integrity and professionalism.
- Self-starter with a positive and proactive attitude.
- Basic mathematical skills.
- Strong attention to detail.
- Effective oral and written communication.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
- Ability to troubleshoot basic office technology issues.
- Excellent organizational skills.
- Team player who can also work independently.
- Strict maintenance of confidentiality.