Job Description
Job Description
HR Data Management Specialist
Employment Type: Contract Role - 6 month contract, potential to be extended
Pay: $24/hr
Position Summary
The HR Data Management Specialist provides administrative and HR support services within the Administrative Services Center (ASC). This role serves as a frontline resource for employees, managers, and HR staff by assisting with questions related to HR processes, employee records, and HR systems.
The ideal candidate is highly detail-oriented, customer-focused, and experienced in HR data management and administrative support. This position is responsible for ensuring the accuracy and integrity of employee data while maintaining compliance with organizational policies, procedures, and applicable regulations.
Key Responsibilities
- Enter, update, validate, and correct employee and HR-related data within Human Capital Management (HCM) systems.
- Ensure a high level of accuracy and data integrity to support successful audits and compliance requirements.
- Review employee records and HR transactions for deficiencies or discrepancies and resolve issues in a timely manner.
- Follow established procedures for maintaining and updating employee records and HR documentation.
- Serve as a resource to employees, managers, and HR staff regarding HR data, positions, and system-related inquiries.
- Compile, verify, and organize information to prepare source documentation for data entry and processing.
- Conduct research and reconciliation activities to resolve data inconsistencies.
- Provide excellent customer service while responding to HR-related questions and requests.
- Maintain confidentiality of sensitive employee and organizational information.
- Perform additional administrative or HR-related duties as assigned.
Required Qualifications
- High school diploma, GED, or vocational school diploma required.
- 4–5 years of related administrative, HR support, or data management experience required.
Preferred Qualifications
- Experience working in Human Resources, shared services, or administrative support environments.
- Experience using Human Capital Management (HCM) or HRIS systems.
- Previous experience supporting data audits, compliance, or employee record management preferred.
Knowledge, Skills, and Abilities
- Strong attention to detail and accuracy in data entry and record management.
- Excellent customer service and interpersonal communication skills.
- Ability to build collaborative working relationships across departments.
- Strong organizational, research, and problem-solving skills.
- Ability to manage confidential information with professionalism and discretion.
- Effective written and verbal communication skills.
- Proficiency in clerical and administrative functions, including data verification and reconciliation.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.