Job Description
Job Description
Our client in the professional services industry, located in New Haven, Connecticut, is seeking a talented and organized Administrative Assistant to join their dynamic team. The ideal candidate will provide critical administrative and clerical support, demonstrating a proactive mindset and a meticulous attention to detail. This role is a fantastic opportunity for someone ready to contribute to a fast-paced, professional environment.
Key Responsibilities:
- Scheduling and Calendar Management:
- Maintain and coordinate schedules for team members, setting appointments and managing conflicts.
- Organize meetings, prepare agendas, and arrange materials as needed.
- Document Preparation & Management:
- Draft, edit, and proofread professional documents, reports, and correspondence.
- Maintain filing systems, ensuring all records are accurate, up-to-date, and easily accessible.
- Office Support:
- Manage office supplies and coordinate orders to ensure operational efficiency.
- Serve as the main point of contact for incoming calls, emails, and client inquiries, routing them appropriately.
- Technology Utilization:
- Use Microsoft 365 and other tools to create presentations, spreadsheets, and documents.
- Update and maintain information within customer relationship management (CRM) and database software.
- Client & Team Interaction:
- Provide excellent internal and external customer service by responding to inquiries promptly and professionally.
- Assist with the onboarding of new team members and training on administrative processes.
- Event Coordination:
- Assist in planning and organizing company gatherings, professional development sessions, and industry events.
Qualifications and Skills Required:
- Education:
- High school diploma required; Associate’s or Bachelor’s degree preferred.
- Experience:
- 2+ years of administrative support experience in a professional services environment is preferred.
- Technical Skills:
- Advanced knowledge of Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
- Familiarity with CRM platforms and ERP software is a plus.
- Organizational Skills:
- Exceptional ability to multitask, prioritize, and work independently in a fast-paced environment.
- Communication Skills:
- Strong verbal and written communication skills, with a polished and professional demeanor.
- Service-Oriented Attitude:
- A positive attitude and a commitment to delivering an outstanding experience for team members and clients.
- Attention to Detail:
- Proven ability to maintain accuracy and confidentiality when completing administrative tasks.