Office Administrator/Compliance Coordinator

Job Description

Job DescriptionBenefits:

• 401(k)
• Health insurance
• Opportunity for advancement
• Paid time off

The Oce Administrator / Compliance Coordinator is expected to demonstrate a high level of prociency in back oce administrative duties and division & project manager support tasks. The ability to multitask while working in a fast-paced team environment is extremely important. Additionally, he/she must demonstrate exemplary customer service skills as he/she may often be the main point of contact for customer communications and service satisfaction. This team members direct report is the Operations Manager.

Required:

• Demonstrate a positive attitude in the workplace
• Maintain a good attendance record and be on time daily
• Reliable transportation to / from our facility

Trained to Excel in:

• Understanding of our companys services and the value they provide
• Google Workspace Functions
• Data entry / oversight of our cloud-based Record Management System/PSA
• Project le management using Third Party Administrators programs such as Alacnet, Xactanalysis & iRestore
• Proactively responding to clients needs via email, phone or other similar communication methods
• Answering incoming calls / coordinating client needs with Project Managers
• Assisting Project Managers with job coordination, record keeping, data entry, and insurance
• Coordinating outside vendors that are utilized on our client job sites and their paperwork
• Ordering office supplies and keeping logs of other orders throughout warehouse
• Coordinating incident reports for repairs and replacements for damaged items with the assigned Project Manager and/or Lead Technician from job sites
• Aide in employee on-boarding
• Establish cohesive salvageable and non-salvageable contents reports. Then coordinate with the insured and adjuster for reimbursement
• Billings and Collection of Packout / Cleans, Ongoing Storage and Packback
• Fleet Management, including all DMV record keeping, Maintenance (routine or otherwise), Scheduling for repairs
• Maintain logs for employees, vehicles, and building
• General organization of the office space

Job Proficiency Requirements:

• Computer / Similar Technology
• Ability to multitask while prioritizing based on service needs
• Strong organizational skills and ability to set goals for completion of tasks
• Ability to operate eciently with no supervision
• Consistent communication via email of tasks completed and open items.
• Maintain a clean and professional oce environment

Pay and Benefits:

• 20 Hours/week, 9am-2pm daily.
• Base hourly rate of $22-25.
• Health care reimbursement up to $150 / month for qualifying expenses
• Partial Reimbursement of Smart phone expense ($30 / month)
• 401K Contribution