Job Description
Job Description
Job Title: Office Manager
Full-Time | Hourly, Non-Exempt
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Location: Alpine, WY
South Park Metalworks is growing and seeking a dependable, organized, and customer-focused Office Manager to support the daily administrative operations of our metalwork, welding, and fabrication shop. This role is a key part of keeping office functions running smoothly while helping ensure excellent service for customers, vendors, and internal staff.
The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This position works closely with management and shop personnel to support billing, customer communication, job documentation, and day-to-day office coordination.
What You’ll Do
- Answer, screen, and route incoming phone calls in a courteous and professional manner
- Respond to customer emails, messages, and general inquiries promptly and accurately
- Greet customers, vendors, and visitors and provide general assistance as needed
- Assist with preparing invoices, receiving payments, and supporting billing functions
- Support estimating and quoting by gathering job information, entering data, and preparing documentation for management review
- Enter and maintain customer records, job details, work orders, and related information in company systems
- Maintain accurate filing systems and organized office records in both paper and electronic formats
- Coordinate with shop personnel regarding incoming jobs, outgoing work, customer pickups, delivery timing, and status updates
- Communicate job-related information between customers, management, and shop staff to support efficient workflow
- Track and update job documentation, customer communications, and administrative records
- Monitor office supply inventory and order supplies as needed
- Support management with document preparation, data entry, scheduling assistance, and follow-up communication
- Help maintain a professional, organized, and efficient office environment
- Perform additional administrative and coordination duties as assigned
What We’re Looking For
- High school diploma or equivalent required
- Strong customer service and interpersonal communication skills
- Basic computer proficiency, including email, data entry, Microsoft Office, and similar software
- Strong organizational skills with attention to detail and accuracy
- Ability to manage multiple tasks, priorities, and interruptions in a busy environment
- Professional attitude, dependable attendance, and strong work ethic
Preferred Qualifications
- Previous office administration experience in a construction, manufacturing, fabrication, welding, or industrial environment
- Familiarity with invoicing, billing, or accounting software such as QuickBooks or similar programs
- Experience scheduling jobs, coordinating workflow, or supporting production/shop operations
- Experience with basic estimating support or customer job intake
What’s In It For You?
- Competitive hourly pay based on experience
- Health and dental insurance
- 401(k) with company match
- 7 Paid Holidays
- Paid Time Off, in addition to paid holidays
- Office located in Alpine, WY
Work location: This job is on-site in Alpine, WY. Please apply only if you can work in those locations. Additional locations shown by the job site are used for recruiting visibility only and do not indicate alternate work locations.
Equal Employment Opportunity, Reasonable Accommodation & Drug-Free Workplace
South Park Metalworks is an Equal Opportunity Employer and considers all qualified applicants without regard to any protected status under applicable federal, state, or local law. Reasonable accommodations are available for qualified individuals with disabilities during the application and hiring process. We maintain a Drug-Free Workplace in accordance with applicable laws.