Job Description
Summary / Primary Role:
- The position of CHB Administrative Coordinator will have primary responsibility for supporting the Customhouse Brokerage team in a variety of administrative functions.
Principal Duties and Responsibilities:
(Management may amend or assign duties and responsibilities to this job at any time)
- Answer and direct phone calls, emails, and other correspondence.
- Prepare, maintain, and update records, reports, and documents.
- Perform data entry and maintain accurate databases.
- Organize and file physical and electronic documents.
- Schedule appointments, meetings, and maintain calendars.
- Assist with ordering office supplies and maintaining inventory.
- Support team members with administrative tasks as needed.
- Ensure compliance with company policies and procedures.
- ALL OTHER DUTIES AND PROJECTS AS ASSIGNED.
Qualifications and Key Skills:
(The following are representative of the education, experience, knowledge, skills, or ability required for this position)
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- High school diploma or equivalent; associate degree preferred.
- Proven experience in an administrative or clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
Math Ability:
- Basic mathematical computations.
- Appropriately add and compute fees, taxes, and other charges.
- Time zone determinations and carrier schedule computations.
- Conversions needed for pricing calculations and how to apply to rating of ocean and air cargo bills of lading.
Reasoning Ability:
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.