Job Description
Job DescriptionSalary:
Job Title: Office Assistant
Location: Bradshaw & Bryant, PLLC, Waite Park, MN
Reports to: Office Manager / Attorneys
Position Summary:
The Office Assistant provides essential administrative and clerical support to ensure the smooth operation of the law office. This role involves maintaining organized client files, managing daily schedules, scanning and filing documents, and assisting with reception duties. The ideal candidate is detail-oriented, dependable, and able to manage multiple tasks in a fast-paced legal environment.
Key Responsibilities:
File Maintenance: Organize and file case documents into appropriate online based case management folders within client files.
File Retrieval: Review the office calendar to identify which client files are needed for upcoming appointments, depositions, and hearings. Pull and distribute files to attorneys as needed.
Daily Calendar Management: Prepare and maintain attorneys' daily calendar and agenda to ensure preparedness of upcoming appointments and obligations.
File Closing: Assist with the closing of files once cases are settled, following specific instructions for finalizing and archiving case materials.
Reception Support: Serve as a backup receptionist by answering incoming calls and assisting at the front desk when needed.
Errand Running: Perform local office errands as requested (e.g., post office, courthouse, deliveries).
Mail Scanning & Filing: Open and scan incoming mail daily, saving it to the appropriate client files within the office case management system.
Qualifications:
High school diploma or equivalent
Prior administrative or office experience preferred (legal office experience a plus)
Strong organizational skills and attention to detail
Ability to handle confidential information with discretion
Proficiency with office equipment, scanners, and basic computer skills
Dependable, punctual, and adaptable
Excellent verbal and written communication skills
Work Schedule: Full-time, MondayFriday, 8:30am - 5:00 pm