Job Description
Job Description
COMPENSATION:
- $28/hr-$35/hr
- Full-Time (40-hour week)
- Benefits (including medical vision, dental, 401K up to 3% match after 12 months)
- 9 Holidays and 1 floating holiday
- 1 Week Vacation at 1 year point and sick leave
SUMMARY
Our finance specialist plays a crucial role and should be comfortable managing full cycle accounts payable tasks and supporting general bookkeeping functions, including basic general ledger maintenance. This role works closely with the Accountant and Finance Manager to ensure accurate accounting records and timely vendor payments. They are responsible for maintaining accurate and timely financial records, tracking and processing financial transactions.
DUTIES AND RESPONSIBILITIES
- Accounts Payable
- Process and review vendor invoices for accuracy and proper GL coding.
- Prepare and execute weekly payment runs and ACH payments.
- Reconcile vendor statements and maintain vendor files.
- Answer vendor inquiries and resolve discrepancies.
- Support 1099 preparation and reporting (year-end).
- General Ledger / Bookkeeping
- Post journal entries and assist with month-end close with strict deadlines.
- Reconcile bank and credit card accounts monthly. Maintain general ledger and account reconciliations.
QUALIFICATIONS
- 5+ years of experience in accounts payable or bookkeeping.
- Working knowledge of general ledger accounting and month-end procedures.
- Proficiency with accounting software (e.g., QuickBooks, Dynamic BC, ERP systems).
- Strong organizational skills and attention to detail.
- Intermediate Microsoft Excel skills.
Preferred (not required):
- Associate’s degree in accounting/finance or related field.
- Experience with payroll or tax compliance.
- Willing and able to learn new software.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to handle stressful situations and remain calm under pressure.
Preferred
- M365 Business Central Dynamics experience.
- Microsoft 365 experience.
COMPETENCIES
- Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
- Safety and Security--Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
- Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Occasionally required to stand.
- Occasionally required to walk.
- Continually required to sit.
- Continually required to utilize hand and finger dexterity.
- Occasionally required to climb, balance, bend, stoop, kneel or crawl.
- Continually required to talk or hear.
- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
- Occasionally required to lift/push/carry items up to 50 pounds.