Job Description
Job Description
The Management Trust
Position Title: Bookkeeper
Location: Motorcoach Country Club (Indio, CA)
Reporting To: General Manager
Status: Non-Exempt, Full-Time
Salary: $36.00 - 38.00/Hourly DOE
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
As our onsite Bookkeeper, you are charged with being a leader in your onsite Accounting department, capable of effectively interacting with and supporting: clients (both internal and external), the Division Controller and Assistant Controller, Financial Services (Corporate), and Executive Leadership. This role requires energy, a winning vision, and an innate drive to motivate others by emphasizing the importance of developing a collaborative and encouraging work environment. Your chief mission is to ensure superior client satisfaction through excellent customer service as it relates to all Accounting deliverables for your HOA. Just as important, you will also enthusiastically assist with other Division and/or Company-wide initiatives and projects, as needed.
JOB DUTIES AND RESPONSIBILITIES:
• Serve as a strategic partner to the General Manager, Division President, Division Controller/Assistant Controller, and Company Leadership
• Oversee and direct onsite Accounting operations, with assistance and input from the Division Controller/Assistant Controller and/or Financial Services (HQ) as necessary
• Effectively communicate and interact with Financial Services in Irvine, CA and Division Accounting to ensure excellent client service
• Ensure the accurate and timely processing of the following client deliverables: vendor payments, customer receipts, banking activity, and other special financial projects requested by the Motorcoach Country Club Board of Directors that fall within the scope of the Company’s services
• Assist HOA Finance Advisory Committees in analyzing and reviewing their Motorcoach Country Club financial statements
• Accurately complete and coordinate client data for tax preparation and/or to respond to audit/CPA questions
• Assist and/or prepare client budgets and monitor actual expenses
• Ensure monthly and annual client A/R is closed accurately and timely
• Participate in customer service by calling and responding to client A/R questions
• Assist in researching and collecting outstanding Motorcoach Country Club A/R
• Work with reserve study specialists (in partnership with the Motorcoach Country Club General Manager) to complete annual reserve studies
• Assist with the review of A/P to resolve vendor issues
• Assist in implementing and managing all aspects of Accounting internal controls
• Maintain a continuous improvement mindset and proactively identify, review, and implement process improvement
• Define standards, policies, procedures, measures, and organizational enhancements to meet both Motorcoach Country Club and Division goals
• Monitor/analyze revenue and EBITDA results and make recommendations for improvements based upon monthly performance
• Become an expert in the Accounting systems and practices of Motorcoach Country Club and The Management Trust
• Train staff on systems, processes, and procedures
• Assist with resolving performance issues for the Motorcoach Country Club Accounting team and participate in the recruitment process
• Build strong internal, external, and cross-functional relationships
• Other duties and special projects as assigned
QUALIFICATIONS:
• Bachelor’s degree with a primary focus in Accounting
• (5) years of work experience in an office or similarly professional environment
• Advanced and/or specialty degrees/certifications plus leadership experience is desired
• Community Management industry experience is preferred
• Ability to work in a dynamic, fast-paced deadline environment while managing multiple tasks
• Background partnering with leaders to make sound recommendations based on business need
• Strong MS Office skills (i.e. Excel), paired with comfort quickly mastering new software programs
• Ability to maintain confidence, confidentially, and composure during sometimes difficult or complex situations
• High degree of attention to detail and accuracy
• Ultimate professionalism, interpersonal, customer service, and team work skills
• Ability to effectively communicate and partner with internal and external clients of all levels
SPECIAL POSITION REQUIREMENTS:
Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy
ESSENTIAL FUNCTIONS:
• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary for periods of time
• Relocate up to (25) pounds
• Travel to and from offsite locations
SUPERVISES OTHERS:
• None
SCHEDULE & TRAVEL:
• Monday-Friday from approx. 8:00 am-5:00 pm
• This position may require occasional long hours to meet business needs
The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.