Director of Administration - Assistant to the Mayor

Job Description

Job Description

The City of Lebanon is seeking a highly experienced and motivated professional to serve as Director of Administration – Assistant to the Mayor. This executive-level position provides leadership over administrative and human resources operations while serving as a key advisor to the Mayor.

Position Overview

This role oversees the daily operations of the Administration Department, including Finance, Payroll, and Community & Economic Development, through their respective supervisors. The position advises the Mayor and Department Heads on personnel matters, labor relations, policy compliance, and organizational effectiveness, and serves as Acting Mayor during the Mayor’s temporary absence in accordance with the Home Rule Charter.

Key Responsibilities

• Direct and manage the Department of Administration and related divisions
• Lead all Human Resources functions, including recruitment, employee relations, compensation, benefits, and compliance
• Advise the Mayor and Department Heads on personnel matters, discipline, labor relations, and policy interpretation
• Oversee collective bargaining activities and represent the City in grievances, arbitrations, and hearings
• Ensure compliance with federal, state, and local employment laws and regulations
• Manage payroll oversight, employee benefits, workers’ compensation, and return-to-work programs
• Oversee the City’s insurance and risk management programs
• Manage IT with the City's outside provider
• Develop and maintain personnel policies, job descriptions, and employee handbooks
• Prepare reports, presentations, and recommendations for City leadership

Required Qualifications

• Bachelor’s degree in public administration, business administration, human resources, or a related field (or equivalent combination of education and experience)
• Minimum 5 years of progressively responsible administrative and/or human resources experience, preferably in a municipal or public-sector environment
• Demonstrated experience in labor relations, collective bargaining, contract administration, payroll, and benefits
• Strong knowledge of employment laws and public-sector labor regulations
• Excellent leadership, communication, and organizational skills
• Ability to handle confidential and sensitive matters with professionalism and discretion
• Valid Pennsylvania Driver’s License

Preferred Qualifications

• Experience in municipal government or public administration
• Supervisory experience managing professional staff