Senior Full-Charge Bookkeeper & Executive Operations Associate

Job Description

Job Description Own the books. Orchestrate the office. Partner with leadership.

Location: Bartlesville, OK | Type: Full-time | Start: Immediate

Step into a pivotal role supporting multiple business entities and the Managing Director. You will run full-cycle bookkeeping in QuickBooks Online while also providing high-value executive and office support that keeps the entire operation moving.

A day in the role

• Oversee day-to-day bookkeeping in QuickBooks Online, maintaining accurate and timely ledgers
• Reconcile bank accounts and ensure clean, audit-ready financial records
• Process payroll and prepare/track employee onboarding paperwork
• Manage accounts payable/receivable, including vendor payments and receipts
• Prepare reporting packages and deliverables for the CPA and ownership
• Maintain employee files and office documentation
• Provide administrative assistance to leadership and coordinate executive needs
• Improve office workflows and support core business operations across entities

What you bring

• Hands-on bookkeeping/accounting experience (full-cycle strongly preferred)
• Proficiency with QuickBooks Online (QBO)
• Background in payroll processing and bank/account reconciliations
• Comfort juggling multiple priorities and tight deadlines
• Clear communication, follow-through, and strong organizational habits
• Office administration or executive support experience is a plus

Credentials and proficiencies that stand out

• Bachelor's Degree
• Generally Accepted Accounting Principles (GAAP)
• Cost Accounting
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation
• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)
• Enrolled Agent (EA)
• Tax Preparation
• Financial Audit Experience

Why this role

• Immediate need—interviewing now
• Direct access to leadership; high visibility and influence
• Blend of accounting and office management for true variety
• Long-term growth in a multi-entity, expanding business

Ready to jump in? Apply today—this opportunity is moving quickly.