Job Description
Job DescriptionWe are looking for an organized and detail-oriented Administrative Coordinator to join our team in Kirkland, Washington. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to essential administrative functions while growing professionally. The role requires a proactive approach to managing tasks and collaborating with team members to ensure smooth day-to-day operations.
Responsibilities:
• Respond to inbound calls promptly and professionally, addressing inquiries and directing them as needed.
• Manage calendars and schedules, ensuring appointments, meetings, and deadlines are accurately coordinated.
• Organize and oversee client administration tasks, maintaining accurate records and documentation.
• Provide administrative assistance to support various departmental needs and initiatives.
• Coordinate projects by tracking progress, managing timelines, and ensuring deliverables are met.
• Schedule and organize meetings, including preparing agendas and distributing relevant materials.
• Assist with operational tasks to maintain efficiency within the team.
• Serve as a point of contact for internal and external communications, ensuring clear and timely responses.• Proven experience in administrative assistance, preferably in a fast-paced environment.
• Strong skills in answering inbound calls and managing client communications.
• Proficiency in calendar management and scheduling tools.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• Excellent organizational and time management skills.
• Effective communication skills, both verbal and written.
• Experience in project coordination and tracking progress.
• Familiarity with client administration processes and documentation.