Job Description
Job DescriptionJob Summary
The Accounts Payable Assistant supports the accounting team by assisting with invoice processing, data entry, and vendor communications.
Key Responsibilities
- Assist with entering vendor invoices into the accounting system
- Verify invoices for basic accuracy and proper approval
- Match invoices with purchase orders or receiving documents when applicable
- Maintain organized digital filing systems for AP records
- Respond to basic vendor inquiries and route complex issues to senior staff
- Assist with 1099 tracking and documentation
- Perform general administrative and accounting support tasks as assigned
Qualifications – Required
- High school diploma
- 0–1 year of accounting, bookkeeping, or administrative experience
- Strong attention to detail and willingness to learn
- Basic computer skills and familiarity with QuickBooks a plus
- Ability to follow instructions and meet deadlines
Qualifications – Preferred
- Coursework or associate degree in Accounting, Finance, or Business
- Internship or office experience in an accounting or finance environment
- Familiarity with accounting or ERP software
Skills & Competencies
- Strong organizational skills
- Basic math and data entry accuracy
- Professional communication skills
- Ability to handle confidential information
- Team-oriented with a positive attitude
Physical Requirements
Ability to sit for extended periods and use standard office equipment.
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