Bookeeper

Job Description

Job DescriptionSalary: 35/hr

Job Title

Finance & Bookkeeping Manager

Reports To

Head of School

Position Summary

The Finance & Bookkeeping Manager is responsible for overseeing the day-to-day financial operations of The Morgan Oliver School and Morgans Early Care Connection. This role ensures accurate bookkeeping, timely payroll and payments, financial compliance, and clear financial reporting to support responsible decision-making and organizational sustainability.

The Finance & Bookkeeping Manager works closely with the Head of School and provides financial documentation and reporting support for leadership and board needs as required.

Key Responsibilities

Bookkeeping & Financial Records

• Maintain accurate, up-to-date financial records across all accounts
• Manage accounting software (e.g., QuickBooks), including proper categorization and reconciliation
• Reconcile bank and credit card statements on a monthly basis
• Track income from tuition, camps, grants, and donations
• Ensure expenses are documented, coded correctly, and filed appropriately

Payroll, Invoicing & Payments

• Process payroll accurately and on time
• Manage payroll taxes and required withholdings
• Coordinate with the Head of School on payroll approvals and changes
• Manage vendor bills, invoices, and payments to ensure timely processing
• Track and pay recurring expenses (rent, utilities, contractors, subscriptions)
• Respond to family or customer questions related to invoices, tuition statements, and billing in a professional and timely manner

Budgeting & Cash Flow

• Track monthly budget performance and flag variances
• Support short-term cash flow monitoring and forecasting
• Prepare financial summaries for the Head of School
• Assist with planning for payroll adjustments, program growth, and seasonal shifts

Compliance, HR & Documentation

• Maintain organized financial records for audits, licensing, grants, and funders
• Support documentation needs for grant reporting and board review
• Ensure compliance with applicable state and federal financial requirements
• Coordinate with external accountants, tax preparers, or auditors as needed
• Support staff onboarding and offboarding documentation through BambooHR
• Maintain required employee financial and compliance documents within BambooHR
• Assist leadership with HR-related documentation tracking as needed

Reporting & Communication

• Prepare regular financial reports as requested
• Respond promptly to financial and billing-related questions from families, vendors, and staff
• Communicate proactively about deadlines, risks, or financial concerns
• Maintain confidentiality and professionalism in all financial and personnel-related matters

Qualifications

• Experience in bookkeeping or financial operations (nonprofit or small business preferred)
• Strong attention to detail and organizational skills
• Proficiency with accounting software (QuickBooks or similar)
• Comfort managing billing communication with families or customers
• Ability to manage sensitive financial and personnel information with discretion
• Ability to work independently, meet deadlines, and follow through consistently
• Clear, reliable communication skills

Compensation & Schedule

• Hourly Rate: $35/hour
• Hours: Approximately 10 hours per week
• Employment Type: Part-time, non-exempt
• Work Structure: Hybrid role
  • Required in-office presence once per week for a half day
    • Either one morning or one afternoon, as agreed upon in advance
  • Remaining hours may be completed remotely
• Hours may flex slightly during higher-need periods (e.g., payroll processing, audits, or year-end reporting), with advance communication and approval

Core Competencies

• Accuracy and follow-through
• Reliability and consistency
• Clear, professional communication
• Strong organizational systems
• Trustworthiness and discretion

If you want, next we can:

• Add clear response-time expectations for family billing questions
• Define what lives in BambooHR vs. what does not (to avoid scope creep)
• Create a separation-of-duties note to protect you and the school long-term

This version is solid and defensible.