Job Description
Healthcare Administrative Assistant
Location: New York, NY 10016
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Duration: 2-Month Contract
Position Summary
We are seeking an experienced Administrative Assistant to support departmental operations through a wide range of administrative, financial, and coordination duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.
Duties and Responsibilities
- Research, locate, and compile information for reports; assemble and categorize figures for calculations; prepare statistical reports.
- Prepare and monitor budgets and grant allocations; maintain accruals and balanced accounts for review and approval.
- Maintain departmental employee files and ensure compliance with regulatory standards.
- Initiate and process human resources and payroll transactions, including weekly payroll submissions.
- Liaise with HR and Payroll to resolve issues and ensure smooth processing.
- Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships.
- Develop and coordinate informational packets; transcribe and distribute meeting minutes.
- Investigate and resolve routine administrative or operational issues.
- Review materials submitted for supervisory approval to ensure completeness and proper authorization.
- Monitor and restock departmental supplies; manage vendor contracts and coordinate with Purchasing to secure competitive pricing.
- Track vendor contract expirations and renew as needed.
- Serve as liaison with internal departments and external partners to accomplish objectives.
- Participate in grant applications, special projects, and survey preparations (including regulatory surveys).
- Coordinate travel arrangements; prepare travel reimbursements and expense reports.
- Screen and prioritize incoming mail and phone calls; respond or route as appropriate.
- Schedule appointments, referrals, and maintain patient billing records when applicable.
- Perform other related duties as assigned.
Required Skills and Qualifications
- 4+ years of related administrative or business experience.
- Intermediate proficiency in Microsoft Office Suite.
- Strong adaptability and ability to manage change effectively.
- Ability to quickly assimilate and apply new information.
- Excellent customer service and relationship-building skills.
- Strong communication skills (written and verbal).
- Team-oriented with the ability to collaborate effectively.
- Sound decision-making and problem-solving abilities.
- Proactive and self-motivated with strong initiative.
- Excellent time management and organizational skills.
- High attention to detail and commitment to quality.
- Ability to maintain performance under pressure.
Education
- Associate’s degree required (or equivalent combination of education and experience).
- Bachelor’s degree preferred.
Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
If Interested, you can reach me at my number (917)-444-3132 or email me at vrunda.sutaria@pride-health.com