Accountant

Job Description

Job Description

Under the direct supervision of the Chief Financial Officer is primarily responsible for maintaining/managing grant and contract payments, invoicing and reporting to grantor agencies, maintaining professional relations with Our House Program and Development Teams as well as external grant/contract monitors. The General Accountant is responsible for following up with grantors and contractors to ensure payments are received in a timely fashion and ensure that adequate records are maintained for all grants and contracts. The General Accountant also provides general accounting and finance support to the finance team.

Duties and Responsibilities:

Grants Accounting

• Performs technical accounting and bookkeeping work in grants billing and processing and maintaining specialized documents and records related to grants information; and ensures expenses are allowable
• Responsible for all accounts payable and ensuring posting to correct grant account.
• Prepares and reviews invoices to receive grant reimbursements; researches invoices or expenditure discrepancies; submits invoices for authorization; submits invoices for reimbursement; and posts invoices to accounting system.
• Manages the accounts receivable subsidiary ledger and aging reports to ensure payments are received timely and applied appropriately.
• Responsible for monthly grants account reconciliation to assure all grant revenues and expenses, accounts receivable and deferred revenues are recorded in the appropriate months and releases temporary restricted revenues monthly.
• Assists with the preparation of grant budgets
• Prepare assigned functions required for month-end closing.
• Work closely with program staff and finance team to coordinate and provide documentation for grant site visits and all other financial audits.

Reporting, Record Keeping and Compliance

• Review all funder agreements to ensure proper revenue recognition, determine restrictions, and ensure compliance obligations are adhered to funder requirements.
• Maintain filing system for grant & performance contracts, checks, correspondences, invoices, grant reconciliations and reports pertaining to each award
• Review and prepare the regular and special internal accounting/financial analysis and required reports by the funders/programs.
• Meet reporting deadlines, both internal and external, support program staff as necessary to maintain compliance.
• Review grant spending reports with program managers regularly to assist with budget to actual analysis and to plan appropriately to ensure grant is spent appropriately.
• Assure all reports, invoices and renewals follow schedules stipulated in the grant or contract awards.
• Prepare and monitor grant and contract cash flows.

General

• Demonstrates passion and support for the mission of Our House
• Performs general accounting functions as assigned.
• Completes special projects as assigned.
• Demonstrates the flexibility necessary to adjust to changing/additional duties and responsibilities as the organization grows and changes.

Disclaimer: This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of Our House.

Qualifications:

Education

• Bachelor’s Degree in Accounting or Finance preferred, or equivalent experience required.

Experience

Required

• Two years of experience in accounting-related tasks, preferably in a nonprofit environment working with Government Grants.
• Strong general bookkeeping skills with attention to accuracy and detail.
• Above-average proficiency in Microsoft Office Suite (Word, Excel required; Outlook and PowerPoint).
• Proficient in basic technology setup, troubleshooting, and problem-solving.

Preferred

• Experience with QuickBooks with the ability to manage financial entries, reconcile accounts, and generate accurate reports.

Schedule Requirements:

• In-office, 40-hour workweek, Monday through Friday during standard business hours.
• Occasional overtime may be required during peak periods.
• This role may occasionally require evening and weekend availability to support organizational priorities.

Skills:

• Interpersonal Excellence: Demonstrates exceptional interpersonal skills, with the ability to build strong, respectful relationships with children, families, volunteers, and individuals from diverse backgrounds and life experiences.
• Organizational Strength: Skilled in managing multiple tasks independently with minimal supervision; highly organized with a strong ability to prioritize and plan effectively.
• Communication Proficiency: Excellent verbal and written communication skills; actively listens and responds with empathy and clarity.
• Professionalism and Accountability: Consistently models professionalism through appearance, punctuality, accountability, and a commitment to the mission and values of Our House.
• Team-Oriented Leadership: Contributes positively to team efforts; guides others with encouragement and integrity while upholding a spirit of collaboration.
• Solution-Focused Mindset: Actively seeks opportunities for improvement, offering thoughtful ideas and suggestions to support broader organizational goals.
• Commitment to Growth: Embraces lifelong learning and demonstrates a consistent desire for personal and professional development.
• Ability to handle sensitive and confidential information with integrity and discretion.

Physical Requirements:

• Ability to lift and carry up to 30 pounds.
• Prolonged sitting and typing are required.
• Regular use of hands and arms to operate standard office equipment.

Health Requirements:

• Proof of Tuberculosis (TB) test clearance required prior to employment.
• Must comply with any additional health screenings or vaccinations required by Our House or other regulatory agencies.

Work Environment:

• Team-oriented environment with regular communication across departments.
• Fast-paced, collaborative, and service-oriented, supporting both internal staff and organizational initiatives.

Salary Statement:

The estimated salary range reflects an anticipated range for this position. The actual salary offered is determined by considering each candidate's knowledge, skills, abilities, years of relevant experience, specific and unique skills, level of education attained, and certifications or other professional licenses held.