Job Description
Job Description
The Executive Assistant/Office Manager plays a crucial role in supporting a large team by managing daily administrative tasks and ensuring smooth office operations. This role involves coordinating executive calendars, handling travel arrangements, preparing for various meetings including internal, client, and board meetings, and overseeing vendor relations. The position requires strong organizational skills and offers growth opportunities within administration and project management.
Responsibilities
- Manage executive calendars and schedule meetings efficiently
- Coordinate travel arrangements and itineraries
- Prepare materials and logistics for internal, client, and board meetings
- Handle internal and external communications promptly
- Oversee office administration, including vendor management and expense tracking
- Prepare documents, reports, and presentations
- Plan and coordinate company events
- Provide support to staff members as needed
Preferred Qualifications
- 2+ years of experience in executive support or office management
- Proficiency with Microsoft Office Suite, Google Workspace, and calendar management software
- Strong communication and organizational skills
- Effective time management and problem-solving abilities
- Experience in event planning, budgeting, and vendor relations