Job Description
Job Description
Key Responsibilities:
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Manage day-to-day office operations, ensuring a smooth and efficient workflow.
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Handle administrative tasks such as scheduling meetings, managing correspondence, and maintaining office supplies.
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Oversee accounting functions including invoicing, accounts payable/receivable, and payroll processing.
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Prepare financial reports and assist with budgeting and forecasting.
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Coordinate with vendors and suppliers to ensure timely delivery of materials and services.
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Maintain accurate records and ensure compliance with company policies and procedures.
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Assist in the recruitment and onboarding of new employees.
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Provide support to other departments as needed.
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Plan company events, maintain website and marketing materials, and purchase office supplies.
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Make travel arrangements as necessary for employees and prospective employees.
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Schedule trainings and certification courses to keep the construction crew current with industry standards.
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Attend weekly meetings and record meeting minutes.
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Ensure the company maintains positive client relationships, resolving concerns while providing excellent customer service.
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Assist with fleet management.
Qualifications:
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Proven experience as an Office Manager or in a similar administrative role.
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Basic design and marketing experience.
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Exemplary customer service experience.
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Proven ability to produce quality work in a fast-paced environment.
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Commitment to confidentiality.
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Excellent verbal and written communication skills.
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Willingness to learn and take on additional responsibilities as needed.
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Proficiency in MS Office Suite; experience with PBS (Passport Business Solutions Software) is a plus.
Pay Details: $50,000.00 to $70,000.00 per year
Search managed by: Nikki Caudill
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance