Job Description
Job DescriptionBenefits:
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
About CLAY
CLAY is a custom millwork company focused on delivering high-quality, design-driven architectural woodwork for commercial and residential spaces. We partner with designers, architects, and builders to bring thoughtful, well-crafted environments to life.
Our work blends precision, material integrity, and modern designand our operations reflect the same level of care. Were a growing team looking for someone who can bring organization, clarity, and reliability to our day-to-day operations.
Position Overview
Were looking for a proactive and detail-oriented Office Manager to support the operational backbone of CLAY. This role is central to keeping projects, communication, and finances running smoothly across the office and shop.
Youll work closely with ownership, project managers, and shop leadershiphelping bridge the gap between design, production, and business operations.
This is an ideal role for someone who enjoys structure, takes pride in staying organized, and is comfortable handling both administrative and light financial responsibilities.
Key Responsibilities
Office Operations
- Manage day-to-day office functions and maintain organized systems
- Handle incoming calls, emails, and general correspondence
- Maintain clean, structured digital and physical filing systems
- Coordinate schedules, meetings, and internal communications
- Order and track office and shop supplies
Project Coordination Support
- Assist with proposals, contracts, and change orders
- Support project managers with documentation and submittals
- Help track project timelines, approvals, and deliverables
- Maintain organized records for active and completed jobs
- Serve as a communication hub between office, shop, and vendors
Light Bookkeeping & Financial Support
- Assist with accounts payable and receivable
- Generate invoices and track incoming payments
- Reconcile transactions and maintain basic financial records
- Coordinate with external accountant/bookkeeper
- Support basic job costing and budget tracking
Qualifications
- 2+ years in an office management, admin, or operations role
- Experience with basic bookkeeping (QuickBooks or similar preferred)
- Highly organized with strong attention to detail
- Clear, professional communication skills
- Comfortable managing multiple priorities in a fast-paced environment
- Proficient in Google Workspace or Microsoft Office
Nice to Have
- Experience in millwork, construction, fabrication, or design-build environments
- Familiarity with project-based workflows or job tracking
- Interest in architecture, interiors, or craftsmanship
What Youll Get
- A key role in a growing, design-focused company
- Direct exposure to high-end custom projects
- A collaborative, no-drama team environment
- Opportunity to grow with the business and take on more responsibility over time