Job Description
Job DescriptionWe are looking for a dependable and experienced Receptionist to support daily front desk operations for a Contract position in Richmond, Virginia. This role is ideal for someone who creates a welcoming first impression, communicates clearly, and keeps administrative tasks organized in a busy office setting. The successful candidate will bring a positive attitude, strong attention to detail, and the ability to manage calls, visitors, and data accurately.
Responsibilities:
• Welcome visitors and provide a courteous, welcoming first point of contact for the office.
• Manage a multi-line phone system, direct incoming calls appropriately, and take clear messages when needed.
• Maintain the front desk area to ensure it remains organized, presentable, and ready for guests.
• Perform data entry and general administrative support with accuracy and attention to detail.
• Prepare, update, and format basic documents, spreadsheets, and correspondence using Microsoft Word and Excel.
• Coordinate with internal staff to relay information, support daily office needs, and help operations run smoothly.
• Assist with recordkeeping and documentation related to workplace incidents or litigation matters when requested.
• Support contract front office coverage needs while the organization identifies a long-term team member.• At least 1 year of experience in a receptionist, front desk, or administrative support role.
• Demonstrated ability to handle a multi-line phone system in an efficient and detail-oriented manner.
• Working knowledge of Microsoft Word and Microsoft Excel.
• Strong data entry skills with a high level of accuracy and organization.
• Detail-oriented demeanor with reliable attendance and a customer-focused approach.
• Clear verbal and written communication skills and the ability to interact effectively with visitors and staff.
• Ability to handle sensitive information with discretion and care.