Job Description
Job Description
For a well-qualified candidate, there may be an opportunity to consolidate part-time roles or expand responsibilities to create a full-time, year-round, benefited position (1.0 FTE).
The Administrative Events Coordinator plays a key role in planning, organizing, and executing city-sponsored events and administrative functions. This position supports the City's mission to foster community engagement, enhance public services, and promote civic pride through well-coordinated events and efficient administrative support.
Essential Duties and Responsibilities:
- Plan, coordinate, and execute a variety of city events, including public celebrations, community outreach programs, and internal functions.
- Serve as the primary point of contact for event logistics, vendor coordination, permits, and scheduling.
- Collaborate with city departments, community partners, and volunteers to ensure successful event execution.
- Manage event budgets, track expenses, and prepare post-event reports.
- Provide administrative support, including scheduling, correspondence, recordkeeping, and meeting coordination.
- Maintain event calendars, promotional materials, and social media updates in coordination with the communications team.
- Ensure compliance with city policies, safety regulations, and applicable laws.
- Assist with grant applications or sponsorship opportunities related to events.
- Perform other duties as assigned to support city operations and community engagement.
Minimum Qualifications:
- High school diploma or equivalent; associate or bachelor's degree in public administration, communications, hospitality, or a related field preferred.
- Two (2) years of experience in event planning, public relations, or administrative support.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and event management tools.
- Ability to work flexible hours, including evenings and weekends, as needed for events.
Preferred Qualifications:
- Experience working in a municipal or government setting.
- Familiarity with Heber City and its community values.
- Bilingual English/Spanish fluency skills are preferred.
An equivalent combination of education, abilities, and experience.
Knowledge, Skills, and Abilities:
Working knowledge of Heber City professional office practices and procedures; grammar, spelling, and punctuation; current filing systems related to alphabetical and numeric files; computerized database management and program applications; administrative procedures; Microsoft suite, including 365.
Ability to exercise initiative, and independent judgment and to act resourcefully under varying conditions; maintain strict confidentiality related to sensitive administrative information; operate computer in utilizing various programs to develop financial and statistical records and narrative compositions and reports; communicate effectively verbally and in writing; establish and maintain effective relationships with fellow employees, elected officials and other agencies of the public; establish and maintain comprehensive records and files.
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Disclaimer: The above statements describe the general nature, level, and type of work performed by the employee(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. The City administration reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Successfully passing a pre-employment background check and drug screening is contingent on employment.
Job Posted by ApplicantPro