Job Description
Job Description
*Please be informed, the selected candidate will be hired on a full-time provisional basis. In accordance with Section 214 of the Charter of the City of Bridgeport, provisional hires are and will be subject to Civil Service examination, when an examination is given for this position at some future date. Provisional employees
GENERAL STATEMENT OF DUTIES:
Technical administrative work of a difficult and responsible nature in the field of public purchasing, entailing responsibility for supervising portions of the City’s central purchasing activities, performed under administrative direction by the Purchasing Agent, with considerable latitude for the exercise of independent judgment and authority.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions or duties described below are the primary functions and duties of the position. There may be other types of work that may be performed, and the omission of a particular duty or function does not exclude that duty or function from the position provided the duty or function is similar in work, related to the work or logically assigned to the position.
• Directs the technological aspects of operation of the Purchasing Department which is the City’s central agency for purchasing all goods and services.
• Processes transactions, coordinates conversions, and approves buyer entries into the Tyler Tech MUNIS purchasing and payment system.
• Helps accomplish all year-end procedures and entries.
• Assists in providing purchasing system training for municipal employees.
Continuously reviews departmental purchasing processes and reports, in the interests of achieving a maximum of standardization and economy of scale.
• Keeps constantly abreast of updates in financial software (i.e. MUNIS).
• Serves as assistant to the purchasing agent and assumes purchasing agent’s duties in the latter’s absence.
• Duties call for supervision of a group of buyers and other workers engaged in the purchasing activity.
• Maintains records in accordance with the Connecticut State retention schedule.
• Performs related work as necessary.
MINIMUM EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
• Four (4) year college degree preferred, with some specialization in business, finance, or related fields.
• Three (3) to five (5) years of purchasing experience.
• Any equivalent combination of education, training, and experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of principles and practices of purchasing/procurement administration.
• Broad knowledge of basic business/management theories.
• Ability to analyze work problems and prescribe remedial actions.
• Ability to plan, direct and control the resources available to the City.
• Good computer skills and knowledge of Word and Excel are essential.
• Ability to plan, schedule, assign and supervise the work of others as required; ability to prepare and maintain accurate records.
• Ability to read, analyze and interpret departmental budgets.
• Ability to effectively communicate orally and in writing to management, co-workers, customers and the public.
• Ability to write concisely, to express thoughts clearly, and to develop ideas in logical order.
• Ability to prioritize, organize, and perform work independently; ability to make decisions and act quickly.