Job Description
Job Description
Prequel Solutions is recruiting for an Equipment Finance Administrative Coordinator with a well-established financial services organization in Berwyn, PA.
This is a great opportunity for an organized, professional, and proactive administrative professional who enjoys being the person that keeps an office and team running smoothly. This role offers a mix of day-to-day administrative support, meeting and calendar coordination, reporting, onboarding assistance, and office operations support.
This is a primarily onsite role best suited for someone who enjoys working in a collaborative office environment and thrives in a hands-on support position.
Key Responsibilities
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Provide administrative support to the Equipment Finance leadership team
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Manage calendars, meetings, appointments, and conference room scheduling
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Coordinate video conferencing and meeting logistics
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Prepare presentations, reports, and other materials using PowerPoint, Excel, and Word
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Draft and proofread written communications to ensure professionalism and accuracy
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Maintain organizational charts, directories, calendars, files, and internal documentation
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Coordinate travel arrangements and expense reporting as needed
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Attend select team meetings, capture notes/action items, and help drive follow-up
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Assist with weekly, monthly, and quarterly reporting
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Support onboarding activities for new hires, including coordination of equipment and access requests
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Process invoices and support administrative tracking needs
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Manage office-related responsibilities such as supplies, deliveries, mail, visitors, and general facility coordination
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Assist leadership with special projects and additional administrative needs as they arise
Qualifications
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High school diploma or equivalent required; Associate's degree preferred
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5+ years of administrative, executive support, office coordination, or related experience preferred
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Strong verbal and written communication skills
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Strong organizational skills with the ability to manage multiple priorities
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Proficiency in Microsoft Office, especially Outlook, Excel, PowerPoint, and Word
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Ability to learn new systems and internal tools quickly
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Detail-oriented, dependable, and proactive
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Comfortable working independently with limited direction
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Prior experience in a professional office, banking, financial services, or corporate environment is a plus
What We're Looking For
The ideal candidate is:
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Professional and polished
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Highly organized and detail-oriented
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Proactive and forward-thinking
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Comfortable handling a mix of routine administrative work and team support responsibilities
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Someone who enjoys being the go-to person in the office and helping keep operations running smoothly