Job Description
Job Description
We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy Manager but also anticipate challenges and seize opportunities.
This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion. Your ability to juggle multiple priorities, from complex scheduling to project coordination, will be critical to success. If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply.
Responsibilities:
- Proactively manage and anticipate the Manager's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests.
- Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other managers, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested.
- Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met.
- Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the manager, ensuring a smooth and efficient workflow at all times.
About You
Basic Qualifications
- 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
- Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack
Other Qualifications
- Ability to put yourself in the manager's shoes and handle the schedule in a way that promotes the most effective use of time.
- Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.
- Strong critical thinking skills with the ability to work independently with general direction and guidance.
- High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
- Strong written and verbal communication skills.