Job Description
Job Description
Executive Director Position - Medical Society
Organization: Broome County Medical Society (Component of Medical Society of the State of New York)
Position Type: Part-time with flexible hours
Location: Broome County, New York
About Us
The Broome County Medical Society is a professional advocacy organization dedicated to supporting physicians and advancing healthcare in our community. As a component society of the Medical Society of the State of New York, we represent physicians across all specialties while maintaining strong relationships with local hospitals, healthcare institutions, and state medical organizations.
Position Overview
We are seeking a dedicated Executive Director to lead our organization's daily operations and strategic initiatives. This part-time position offers flexible scheduling and the opportunity to make a meaningful impact on the medical community in Broome County. The ideal candidate will be organized, personable, and passionate about supporting healthcare professionals.
Key Responsibilities
Board Leadership & Communications
- Plan, coordinate, and attend monthly board and committee meetings
- Manage all board communications and correspondence
- Prepare comprehensive meeting agendas and materials
- Maintain accurate meeting minutes and records
Event Planning & Management
- Coordinate and execute in-person events including educational seminars, networking gatherings, and annual meetings
- Negotiate contracts with venues, caterers, and event vendors
- Manage relationships with event sponsors
- Process and track pledged donations and event receipts
- Oversee event logistics from planning through execution
Database & Administrative Management
- Maintain and update member database
- Manage member rosters, contact information, and credentials verification
- Track membership dues, organizational income, and expenses
- Handle incoming correspondence and member inquiries
- Execute special projects as directed by leadership to achieve organizational goals
External Relations & Communications
- Maintain professional relationships with local hospital administrators
- Serve as liaison with Medical Society of the State of New York and other county medical societies
- Coordinate meetings with legislators and government officials
- Keep organization website current with events, news, and member information
Financial Coordination
- Work closely with bookkeeper to manage accounts receivable and payable
- Coordinate payment collection and vendor payments
- Support financial reporting and budget tracking
- Assist with basic accounting functions and expense management
Required Qualifications
- Microsoft Office Proficiency: Basic skills in Microsoft Word and Excel
- Event Coordination Experience: Demonstrated ability to plan and execute professional events
- Communication Skills: Excellent written and verbal communication abilities
- Organization: Strong attention to detail and project management capabilities
- Professional Demeanor: Ability to represent the organization professionally with diverse stakeholders
Preferred Qualifications
- Basic knowledge of QuickBooks for accounting and financial reporting
- Experience with database systems
- Experience working with healthcare organizations or professional associations
- Familiarity with non-profit operations
- Experience with website management and updates
- Understanding of healthcare environment
What We Offer
- Flexible part-time schedule that accommodates work-life balance
- Opportunity to support the medical community and impact healthcare in Broome County
- Professional development opportunities through state medical society connections
- Collaborative work environment with dedicated volunteer board members
- Competitive compensation based on experience
Application Instructions
Interested candidates should submit a resume and cover letter detailing their relevant experience, particularly in event coordination, database management, QuickBooks knowledge and Microsoft Office applications. Please highlight any experience with healthcare organizations or professional associations.
This position requires the ability to work independently while maintaining strong communication with board leadership and external partners.
The Broome County Medical Society is an equal opportunity employer committed to diversity and inclusion in our workforce.