Administrative Assistant

Job Description

Job DescriptionWe are looking for an Administrative Assistant to join our team and undertake a variety of administrative and clerical tasks. This is a full time and in person position with a schedule of Monday through Friday from 8:00AM-5:00PM. The role of our Administrative Assistant is to provide an efficient high level of administrative support to the staff, the lawyers and clients. While the day to day tasks may vary the main areas of responsibility are outlined below.

Job Duties:

• Opening Files
• Sending out contracts
• Closing Files
• Managing Client Files, i.e. updating the physical and electronic records and assisting with organizing them for upcoming court hearings
• Create and send out weekly consult reports
• Creating Templates
• Running reports
• Assisting with in house clerical items such as creating templates, organizing supplies, etc.
• Assist the front desk in greeting clients
• Answer phones, takes messages, or transfer calls
• Set up new client consults
• Client communications via phone and email
• Sort and scan mail
• Run conflict checks
• Schedule appointments
• Provide administrative support to one or more lawyers and our entire legal team, as needed
• Provide excellent customer service
• Carry yourself professionally
• Bring in positive reviews of the firm
• Outstanding time-management and typing skills
• Ability to multitask
• Dresses for success and professionally every day
• Amongst various other tasks/duties
  
  

Job Qualifications:

• Education:
  • Highschool Diploma
  • Bachelor's (Preferred)
• Experience:
  • Clerical/Office Experience (Preferred)
  • Customer Service Experience (Preferred)