Job Description
Job Description
We are seeking a detail-oriented Administrative Assistant to support daily operations within our real estate development firm. This contract position requires exceptional organizational skills, accuracy, and proficiency in office technologies. The successful candidate will play a key role in managing documents, coordinating with vendors, and executing a variety of administrative tasks to ensure efficient office workflow.
Key Responsibilities:
- Scan, organize, and maintain documents for effective record-keeping.
- Manage vendor contracts and ensure files are kept up-to-date and compliant.
- Accurately enter information into internal databases with a high degree of attention to detail.
- Prepare backup documentation for subcontractor agreements.
- Assemble and organize informational packets for distribution and internal purposes.
- Upload and manage documents utilizing relevant systems as required.
- Use Microsoft Word and Excel to execute a wide range of administrative functions.
- Answer and direct inbound calls with clear, professional communication.
- Maintain a business-casual working environment and consistently uphold office standards.
• Proven experience in administrative support within a detail-oriented environment.
• Strong skills in data entry and document management.
• Proficiency in Microsoft Word and Excel.
• Ability to organize information and maintain detailed records.
• Excellent communication skills for handling calls and correspondence.
• Familiarity with vendor contract management is preferred.
• Demonstrated ability to work independently and meet deadlines.
• High level of accuracy and attention to detail in all tasks.