Job Description
Job Description
We’re looking for a motivated and detail-oriented Secretary Bookkeeper to join our team! In this role, you’ll play a key part in keeping our office organized, efficient, and running smoothly. You’ll handle a mix of administrative and bookkeeping tasks, from maintaining accurate financial records to providing exceptional support to both our staff and customers
Record and Categorize Financial Transactions: Accurately document daily financial activities and ensure all entries are properly classified for reporting and budgeting purposes.
Process Invoices: Prepare, review, and process incoming and outgoing invoices, ensuring timely payments and maintaining up-to-date accounts payable and receivable records.
Answer Phones and Greet Customers: Serve as the first point of contact by professionally handling phone calls, messages, and customer inquiries with a friendly and helpful attitude.
General Office Support: Assist with data entry, and other administrative tasks that keep daily operations on track.
Maintain and Organize Files: Create and manage both digital and paper filing systems to ensure all records are accessible, secure, and properly maintained.
Team Collaboration: Work closely with management and team members to streamline office procedures, improve efficiency, and support company goals.
For a faster response, please feel free to call our office directly and ask to speak with Mike Natale Sr.
Requirements
Proficiency with Accounting Software: Comfortable using accounting and bookkeeping programs (such as QuickBooks) to manage transactions and financial data.
Experience or Education: Previous experience in an office assistant, bookkeeping, or administrative role or completion of relevant coursework in accounting, finance, or business administration, is highly beneficial.
Organizational Skills: Exceptional attention to detail, with the ability to manage multiple priorities and meet deadlines.
Communication Skills: Strong written and verbal communication abilities to interact professionally with clients, vendors, and team members.
Technical Proficiency: Solid working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
Team Player: Positive attitude and willingness to assist in various tasks to support a collaborative and efficient work environment.
Benefits
401(k) Retirement Plan: We invest in your future with a 3% employer contribution — no employee contribution required (eligible after 1 year of employment). Because your future matters to us.
Daily Lunches Provided: Enjoy complimentary lunches every day, so you can stay fueled and focused.
Employee Discounts: Take advantage of exclusive discounts on our products — a great perk for being part of the team!
Growth Opportunities: We believe in promoting from within. As our company expands, you’ll have room to grow and advance your career.