Job Description
Job Description
We are seeking a highly organized and detail-oriented Accounting Bookkeeper to join the team. This role is essential for maintaining the daily financial health of the company, with a strong emphasis on Accounts Payable (AP) and Accounts Receivable (AR) functions, as well as providing critical administrative support to the department.
Key Responsibilities
1. Accounts Payable & Accounts Receivable (AP/AR)
- Process and manage all vendor invoices, including verification, coding, and obtaining appropriate approvals for timely payment.
- Prepare and process daily bank deposits, reconciling them to the general ledger.
- Generate customer invoices and statements, and follow up on delinquent accounts to ensure timely payment collection.
- Perform regular reconciliation of AP and AR ledgers, vendor statements, and customer accounts to ensure accuracy.
- Assist in the preparation of monthly, quarterly, and annual financial schedules and reports related to AP/AR.
2. Administrative and Clerical Support
- Manage and maintain highly organized digital and physical financial filing systems (invoices, receipts, contracts).
- Assist in preparing documents for internal and external audits.
- Handle routine financial inquiries from vendors, customers, and internal staff professionally and efficiently.
- Provide general administrative support, including data entry, correspondence, scheduling, and office supply management for the Finance department.
3. General Accounting & Support
- Prepare and post basic journal entries under the direction of the Accounting Manager.
- Assist with month-end and year-end closing procedures.
- Assist the director with compliance with company policy, procedures, and regulatory compliance
Qualifications & Requirements
- Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field (or Minimum 5+ equivalent practical experience).
- Experience: Minimum of 2 years of experience in a role involving accounting, bookkeeping, or high-volume administrative support is strongly preferred.
- Technical Skills: Proven working knowledge and direct experience with Accounts Payable (AP) and Accounts Receivable (AR). Proficiency in Microsoft Office and accounting software (QuickBooks), and 10 key.
Preferred Skills
- Industry Knowledge: Knowledge of manufacturing accounting principles or experience in a manufacturing environment is a strong plus.
- Soft Skills: High level of accuracy and attention to detail, strong organizational and time management skills, and excellent written and verbal communication.