Job Description
Job Description
Position Summary
The Accounts Payable Specialist is responsible for managing the full accounts payable cycle while maintaining positive vendor relationships and supporting the accounting department's month-end close process. The ideal candidate has at least two years of full-cycle AP experience, strong organizational skills, and the ability to thrive in a fast-paced environment.
Primary Duties & Responsibilities
- Process high volumes of vendor invoices accurately and efficiently.
- Match invoices to purchase orders and receiving documentation.
- Verify proper approvals and coding to general ledger accounts.
- Enter invoices into the accounting system and schedule payments.
- Process weekly check runs, ACH payments, and credit card reconciliations.
- Reconcile vendor statements and resolve discrepancies promptly.
- Communicate with vendors regarding payment status and account issues.
- Assist with job cost coding and project-related expense tracking.
- Maintain W-9 documentation and assist with annual 1099 preparation.
- Work closely with project managers and purchasing personnel to resolve invoice issues.
- Maintain organized electronic and physical AP records.
- Support month-end and year-end closing procedures.
- Assist Controller or Accounting Manager with additional accounting tasks as assigned.
Qualifications
Required
- Minimum 2 years of full-cycle Accounts Payable experience
- High school diploma or equivalent (Associate's degree in Accounting preferred)
- Strong proficiency in Microsoft Excel and Outlook
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to prioritize multiple deadlines
- Professional communication skills
Preferred
- Experience in commercial HVAC, mechanical contracting, or construction accounting
- Familiarity with job costing and purchase order systems
- Experience with ERP or accounting software such as Sage, Viewpoint, Foundation, Spectrum, or similar
- Understanding of lien waivers, subcontractor documentation, and construction billing processes
Company DescriptionWe are a full-service commercial HVAC contractor and plumbing company servicing commercial clients in Houston, Texas, and surrounding areas. Our team specializes in commercial HVAC installation, air conditioning and heating installation, preventative maintenance, commercial HVAC repair, and indoor air quality. The K&R Mechanical Services team has the necessary know-how to tackle any size project on budget and on schedule, ensuring efficient HVAC system repair when needed.
Company Description
We are a full-service commercial HVAC contractor and plumbing company servicing commercial clients in Houston, Texas, and surrounding areas. Our team specializes in commercial HVAC installation, air conditioning and heating installation, preventative maintenance, commercial HVAC repair, and indoor air quality. The K&R Mechanical Services team has the necessary know-how to tackle any size project on budget and on schedule, ensuring efficient HVAC system repair when needed.