GRANT OPERATIONS ASSOCIATE AT PHILANTROPIC NON-PROFIT ORGANIZATION

Job Description

Job Description

GRANT OPERATIONS ASSOCIATE AT PHILANTHROPIC NON-PROFIT ORGANIZATION
Base Salary is $75K to $87,500K; Plus Discretionary Year-end Bonus; and Excellent Benefits
Incredible Organization with Equally Incredible People

Leading Philanthropic Non-profit Organization is looking for an experienced college graduate to join its Grant Operations Team as an Associate. This Team oversees the lifecycle of all grant-making processes for program officers and grantees, ensures compliance and due diligence of grants with IRS Policies and Organization Requirements, provides reporting to Finance and Senior Leadership, and Manages the Grants Database. It ensures the seamless administration and execution of grants for the Organization. You will be tackling complex fiscal issues and fostering meaningful action that requires developing targeted, high impact grant investments. To be successful, the Organization must leverage its resources to support education, research and analysis, and outreach to policymakers and the American public at large.

Reporting to the Chief Operating Officer, this position is a key contributor to the grant imaking function of the Organization.

In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person presence in accordance with the organization's hybrid schedule of working in the office three (3) days per week (Monday/ Tuesday/ Thursday).

REQUIREMENTS AND SKILLS
The ideal candidate will have:
" Bachelor's Degree required.
" Three Plus (3+) years of Work Experience, with at least One (1) year at a Grantmaking Entity.
" Strong analytical and problem-solving skills.
" Solid judgment with outstanding attention to detail and follow-up.
" Able to use qualitative and quantitative information to guide decision making in day-to-day responsibilities.
" Comfortable with ambiguity and the ability to work through solutions when there is no obvious path.
" Experience using and maintaining relational databases.
" Strong time management/prioritization skills; ability to work independently without manager oversight and can set and meet their own deadlines.
" Creative-thinker; highly motivated and resourceful team-player.
" Demonstrated ability to work proactively and collaboratively with external parties and colleagues at all levels, including the C-Suite.
" Excellent verbal and written communication skills.
" Proficient with office technology including Zoom and Microsoft Office 365, particularly Excel, Word, SharePoint, PowerPoint, and Outlook.

PREFERRED SKILLS AND ABILITIES
" Advanced skills in Microsoft Excel for use in analyzing and presenting data, such as pivot tables, if-then formulas, hookups, and other analytical functions.
" Experience with Blackbaud Grantmaking or other grants management databases.
" Experience with Airtable or other project management tools.

RESPONSIBILITIES AND DUTIES
The main responsibilities of the job include:
" Ensure consistent application of grant processes within Grant Operations, from per-award stages through closure of the grant.
" Track and manage all incoming inquiries, forward aligned inquiries to the appropriate program lead, and decline unaligned inquiries.
" Prepare grant agreements, payment and reporting schedules, and other grant-related documentation and correspondence.
" Track grant deliverables and grant modification requests of active grants, such as extensions, budget revisions, Amendments, and carryovers.
" Track approvals and updates of sponsorships and memberships.
" Update and maintain records in grants database and produce reports on grant activity.
" Monitor and report on the status of active/approved grants for programmatic teams.
" Review financial reports, grant budgets, and budget modifications for accuracy and compliance with organizational policies.
" Collaborate with Legal on redlines, due diligence, and compliance with IRS policies for private organizations.
" Collaborate with Finance to maintain grant payment records, grantee payment information.
" Generate data and reports for the 990-PF and annual audit.
" Serve as a resource for day-to-day Grant Operations queries involving policies, processes, technology, grantmaking data, and basic elements of regulatory compliance.
" Track Grant Operations team-wide projects and provide input and support to Grant Operations management on such projects.