Job Description
Job Description
We are seeking Assistant Administrative/Secretarial to join our team and provide administrative support to our office. The ideal candidate will have experience of working with phone systems and be able to handle a variety of tasks with professionalism and efficiency. MUST BE CITIZEN OF UNITED STATE.
Responsibilities:
• Manage calendars and schedule appointments for executives and team members.
• Answer and direct phone calls using professional phone etiquette.
• Provide customer support by addressing inquiries and resolving issues efficiently.
• Maintain organized filing systems for both physical and electronic documents.
• Type correspondence, reports, and other documents as needed.
• Assist in administrative tasks such as data entry, record keeping, and office organization.
• Support personal assistant duties as required, including travel arrangements and meeting coordination.
• Collaborate with team members to ensure smooth office operations.
• Create and follow up on proposals.
• Order and follow up on materials and services
• Prepare and Coordinate all permitting and inspections.
• Update multiple city license renewal; vehicle registrations, etc.
Skills:
• Strong calendar management skills to prioritize appointments effectively.
• Proficient in using phone systems with excellent phone etiquette.
• Ability to type efficiently with a high level of accuracy.
• Experience in customer support with a focus on client satisfaction.
• Exceptional time management skills to handle multiple tasks under tight deadlines.
• Detail-oriented with strong organizational skills for maintaining files and records.
• Previous experience in an administrative role is a plus.
• Ability to work independently as well as part of a team.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office ( Word, Excel and Outlook).
• Experience with Quick Books in very important.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational skills with attention to detail.
Benefits:
• Competitive salary based on experience.
• Aflac options.
• Paid holidays (after 90 days probationary period).
• Paid vacation (after 1 year of employment).
Requirements:
• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience working with phone systems required.
• Will be required to operate office equipment. (Computer, printer, scanner, telephone, etc).
• Construction knowledge is a plus.
• Ability to read blueprints/product specification is a plus.
• Experience in an administrative support role preferred
Company DescriptionWith a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets.
We serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services.
Company Description
With a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets.\r\n \r\nWe serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services.