Personal Assistant to Chief Executive Officer

Job Description

The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Fully onsite in Aventura.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage executive calendars and set up meetings
• Manage executive's personal matters.
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant and personal assistance in financial services.
• 7+ years of experience
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality