Executive Assistant

Job Description

Job Description

Milwaukee Electronics is a proud second-generation, family-owned business that values strong relationships, trust, and collaboration at every level. Built on a foundation of growth, we continue to expand while staying true to our core values. We believe success comes from working together and fostering a supportive, high-energy environment where every team member can thrive.

As we grow, we’re looking for high-performing, driven professionals to help us reach new heights, starting with a talented Executive Assistant to support our executive leadership.

We are seeking a dynamic, proactive, and highly organized Executive Assistant to support our CEO and President at our Canby, OR facility. This is a 100% onsite role and plays a critical part in ensuring the executive office operates with maximum efficiency and professionalism.

As a trusted partner to our executive leadership, the Executive Assistant will manage both daily operations and long-term strategic coordination. This role blends high-level administrative support with meeting and event planning, data reporting, and cross-functional collaboration.

The ideal candidate brings exceptional communication and interpersonal skills, strong attention to detail, and the ability to anticipate needs after they arise. They will embody a team-first mindset, treating everyone with respect—regardless of title—while helping to maintain a culture of excellence and inclusion.

KEY RESPONSIBILITIES:

Executive Support

• Provide comprehensive administrative support to the CEO and President, including calendar management, scheduling, and travel coordination.
• Serve as a "gatekeeper" for the CEO’s time, prioritizing meetings and engagements with professionalism and tact.
• Anticipate executive needs and proactively prepare materials, reminders, and logistics.
• Create and edit high-quality presentation decks; must be highly proficient in PowerPoint.
• Draft, edit, and manage correspondence, reports, agendas, and meeting notes—many of which are confidential.
• Support Executive, Leadership, and Board meeting logistics including agenda preparation, minute-taking, and action item tracking.
• Coordinate follow-ups and ensure team adherence to key deliverables and deadlines.
• Compile and report monthly and quarterly corporate metrics.
• Represent the executive office with professionalism and approachability.

Board of Directors Support

• Coordinate quarterly Board meetings and monthly calls, including logistics, travel, catering, and communications.
• Prepare and distribute meeting agendas and materials.
• Record minutes and maintain accurate corporate documentation.
• Manage Board member communications and expense reimbursements.

Data and Process Analysis

• Perform ad hoc data reporting and analysis for the CEO and Executive Team.
• Evaluate internal processes and propose efficiencies and cost-saving opportunities.
• Support data-driven decision-making by providing timely, organized reports.

Event Coordination & Internal Engagement

• Plan and execute internal events, team-building activities, and executive-sponsored celebrations.
• Serve as the executive sponsor of the Celebration Committee; manage event budgets.
• Oversee employee recognition programs and coordinate mailings (holiday cards, thank-you notes, etc.).

QUALIFICATIONS:

• High school diploma or GED required; Bachelor’s degree preferred
• Minimum of 5 years supporting senior executives, preferably in a manufacturing environment
• Strong PowerPoint and Microsoft Office Suite skills (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Experience coordinating executive-level meetings, events, and Board materials
• Demonstrated discretion and ability to handle confidential information
• Ability to remain composed and flexible in fast-paced, changing environments
• Strong organizational and time management skills with the ability to multitask effectively
• Friendly, approachable demeanor with a proactive, problem-solving mindset
• Strong sense of professionalism, reliability, and accountability

WORKING HOURS & TRAVEL:

• Schedule: Monday through Friday, 8:00 AM – 5:00 PM
• Work Location: 100% onsite at our Canby, OR facility
• Travel: Minimal travel required (less than 5%); occasional off-site events or executive support needs may arise

PHYSICAL DEMANDS:

• Ability to sit for extended periods of time at a desk and work on a computer
• Frequent use of hands and fingers to operate office equipment, including keyboards, phones, and printers
• Ability to lift and carry up to 25 pounds, such as binders, catering supplies, or event materials
• Occasional walking, bending, or standing during meeting prep, events, or facility coordination
• Ability to focus on detailed tasks and manage multiple priorities in a fast-paced environment
• Must be able to communicate clearly and professionally, both verbally and in writing
• Comfortable navigating an office setting within a manufacturing facility, including exposure to standard operational noise and activity

MILWAUKEE ELECTRONICS IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or age. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact Human Resources at 414-228-5000 or hr@milwaukeeelectronics.com.

For more information about our commitment to equal employment opportunity, please see this government poster: Know Your Rights: Workplace Discrimination is Illegal | U.S. Equal Employment Opportunity Commission (eeoc.gov).

Because this job has access to controlled technology, we must comply with ITAR. Any job offers will be contingent on verification that the candidate is a U.S. person (i.e., U.S. citizen, U.S. nationals, lawful permanent resident, or individual granted asylum/refugee status in the U.S.) or can otherwise satisfy ITAR compliance requirements. If applicable, if an individual is not a U.S. person, our policy is to not take the extra step of seeking approval from the federal government for that person to work in this position.

Upon hire, the successful candidate must present acceptable proof of identity and current authorization to work in the U.S., as required on Form I-9. We do not provide sponsorship support for employment-based visas such as H-1B.