Job Description
Job Description
Project and Legislative Aide
Office of Legislative Affairs & Special Projects
Office of the President
Tsaile Campus
Duty Schedule:
Monday-Friday, 8:00 am - 5:00 pm, occasional travel and after hours.
Summary/Objective of Position:
The Project and Legislative Aide position will manage and synthesize research and provide analysis on a range of topics in project management and legislative affairs.
Description of Essential Functions of the Position
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with the job. While this list is intended to accurately reflect the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Provides projects and legislative staff support to the Legislative Affairs Specialist.
- Assist the Specialist in serving as a liaison between the Office of Legislative Affairs and Special Projects and others; exercised independent judgment to determine and implement appropriate course of action.
- Covers the Specialist's communication when the Specialist is out of office.
- Assists with tracking legislation and projects.
- Researches and analyzes relevant legislation as needed and assigned. Participates intensively in the correspondence of the Office of Legislative Affairs and Special Projects to internal and external partners.
- Assists in establishing work priorities and coordinates them to meet deadlines and ensure an efficient workflow throughout the office. Assists in managing projects and legislative requests.
- Creates resolutions, legislation, white papers, policy papers, one sheet info sheets, and memorandums.
- Assists in the preparation and distribution of legislative packages and notices. Responds to inquiries from governmental (tribal, state, and/or federal) officials and the public; resolves complaints or problems regarding agency activities.
- Documents work hours and performance.
- Assists and provides coordinating needs of the Office of Legislative Affairs and Special Projects.
- Develops process of maintaining advising files and assesses for improvement. Organizes and updates advising files.
- Follow up on submitted Tas, PRs, VRs, and other documents to ensure maximum efficiency.
- Performs other duties as assigned.
QUALIFICATIONS
Education & Experience
Minimum:
- Bachelor's degree in political science, public administration, communication, or related field.
Preferred:
- Experience in Navajo tribal government and project management. Experience in researching and analyzing policies, legislation, and other types of governmental documents.
Knowledge:
- Excellent verbal and written communication skills.
- Proficiency in policy analysis and research synthesis, including writing policy memos and research briefs.
- Understanding of Federal Indian relationships with the federal, state, and local governments.
- Knowledge of self-determination and higher education.
- Understanding of the legislative process and protocol at federal, state, and Navajo Nation levels.
- Understanding of project development and project management.
- Understanding of project budgeting and creation of funding plans.
Skills:
- Successfully completing projects efficiently and on time
- Strong problem-solving and organizational skills.
- Proficiency in Microsoft Office Suite, including Word and Excel, and ability to learn other software that may be applicable.
- Understanding of the political process and legislative process at tribal, state, and federal levels.
- Oral fluency in Navajo is highly desirable but not mandatory.
Abilities:
- Ability to provide white papers and other key reports for projects and background information for a wide range of legislative initiatives.
- Ability to exercise sound judgment and initiative and maintain strict confidentiality.
- Ability to work independently as well as part of a team.
- Ability to conduct collaborative research and deal effectively and courteously with supervisors, peers, and external stakeholders.
- Ability to be flexible and operate effectively in fast-paced environments.
- Highly organized and strict attention to detail.
Physical Requirements, Work Environment, & Travel:
- Work is performed in an office setting, to include, but not limited to, the use of a personal computer to enter, retrieve, and analyze data.
- Must have the ability to attend and participate in meetings and training;
- To communicate both verbally and in writing;
- To travel and to use College vehicle.
Other Requirement(s):
- Must have a state driver's license and successfully pass a background check.
- Other licensing may be required depending on position and/or area of assignment.
Please upload all documents relevant to the position you are applying for. This should include, at a minimum;
- Resume,
- Cover Letter
- Three Letters of Recommendation (Dated within One Year from the Application), and
- Copies of Academic Transcripts.
Other documents may be required for the position; for example, if claiming Navajo Preference, upload your CIB (Certificate of Indian Blood) or DD-214 if claiming Veterans Preference. Please upload and appropriately title those documents if the position requires additional certification and/or licensures.
Note: if any documents are missing or not uploaded, your application will not be complete and therefore not considered.