Billing & Finance Coordinator (Staff Accountant)

Job Description

Job Description

Holt Communications, Inc. is seeking a detail-oriented Billing & Finance Coordinator (Staff Accountant) to take ownership of invoicing, payroll, and financial coordination. This role is critical to ensuring accuracy, accountability, and confidence in our financial operations.

Responsibilities

• Review and validate employee and subcontractor timesheets
• Review and organize project-related expenses
• Manage invoice deadlines and billing cycles
• Run reports and compile data for client invoice preparation
• Draft, review, and finalize client invoices (project-based billing)
• Enter invoices and expenses into QuickBooks Online
• Process accounts payable and accounts receivable
• Process employee payroll and reimbursements
• Ensure alignment with contracts, budgets, and billing requirements
• Maintain accurate financial records and documentation

Qualifications

• 3–5 years of accounting, billing, or financial coordination experience
• Strong experience with QuickBooks Online
• Experience with project-based or timesheet-based billing
• Proficiency in Excel
• High attention to detail and accuracy
• Ability to manage deadlines and work independently

Preferred Qualifications

• Experience with government or infrastructure-related contracts
• Experience in a professional services or consulting firm
• Familiarity with payroll systems

Benefits

• Hybrid/remote work environment
• Opportunity to take ownership of financial operations
• Collaborative, mission-driven team