Job Description
Job DescriptionWe are looking for an experienced Receptionist to join our team on a contract basis in Seattle, Washington. This position requires someone who excels in providing exceptional customer service and maintaining efficient administrative operations. If you possess strong organizational skills and have a talent for handling diverse clerical tasks, we encourage you to apply.
Responsibilities:
• Greet and assist visitors, ensuring a welcoming and organized environment.
• Manage incoming calls and operate the switchboard to route inquiries appropriately.
• Perform clerical tasks such as filing, photocopying, and processing mail.
• Maintain records and organize documents using computer programs and Microsoft Office tools.
• Coordinate courier services and ensure timely delivery of packages.
• Provide support for meetings and presentations, including preparing materials and handling logistics.
• Conduct research and compile information for various administrative purposes.
• Monitor and uphold security protocols while directing visitors appropriately.
• Facilitate communication within the office through written correspondence and mailers.
• Assist with general receptionist duties, ensuring smooth daily operations.• Proven experience in a receptionist or administrative role.
• Proficiency with Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal skills and a detail-oriented approach.
• Ability to manage multiple tasks efficiently and maintain attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with switchboard operations and courier coordination.
• Knowledge of basic security procedures and visitor protocols.
• Ability to work independently and as part of a team.