Job Description
Administrative Assistant
JOB DESCRIPTION
We are in search of talented junior to senior level associate to provide top-level assistance for the Blau & Associates team. This individual will work directly with our consulting and development team, and be responsible for the day-to-day management of schedules, travel and coordination with key accounts. This individual must be comfortable working in a fast-paced environment, very well-organized, have strong communication skills, able to multi-task and be self motivated.
KEY RESPONSIBILITIES
- Manage day-to-day needs of Executive team
- Plan and schedule meetings, calls and appointments.
- Coordinate with key accounts and clients.
- Prioritize conflicting demands; handle matters efficiently, and execute project initiatives to see them through until successful completion.
- Stay up to date with current events and happenings within the company, clients, and industry.
- Organize and maintain calendar including travel, appointments, social, and professional obligations.
- Arrange and book travel.
- Prepare and edit correspondence, reports and presentations.
- Responsible for confidential and time-sensitive material.
- Coordinate with clients on timelines, receipt of deliverables, and meetings.
- Provide content for communication internally and with clients.
- Manage projects and conduct market and client research as needed.
- Assist in developing marketing and PR materials.
- Participate as a team player with other key team members.
- Additional duties as necessary and assigned.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
- Strong organizational skills a must.
- Comfortable with a fast-paced work environment.
- Ability to multi-task.
- Requires strong communication skills, both verbal and written.
- Most tasks are performed in a team environment with the employee acting as a team leader. There is minimal direct supervision.
- Must possess basic computational ability.
- Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel and Outlook.
- Ability to analyze data and establish appropriate action plans.
- Basic understanding of social media and web design.
QUALIFICATIONS
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Experience: Two to four years of administrative experience in similar sized operation preferred. Experience in the hospitality/tourism industry is preferred, but not required. Branding and/or design and marketing experience is a plus.
PHYSICAL DEMANDS
- Most work tasks are performed indoors. Temperature is moderate and controlled by environmental systems.
- Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task.
- Must be able to efficiently maneuver between functions occurring simultaneously.
- Must be able to lift up to 15 lbs. occasionally.
- Requires manual dexterity to use and operate all equipment.
Job Type: Full-time
- Pay: $45,000- $50,000 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Work Location: In person