Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities.
Responsibilities:
• Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization.
• Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment.
• Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules.
• Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly.
• Assist with communications involving investors, partners, and clients as needed.
• Support light operational and administrative tasks related to product development, finance, or hiring.
• Maintain confidentiality and exercise sound judgment in all interactions.
• Leverage technology tools to improve productivity and streamline processes.
• Coordinate executive meetings and ensure all necessary materials are prepared in advance.• At least 5 years of experience as an Executive Assistant supporting senior leaders or founders.
• A background in tech, AI, finance, or high-growth startup environments is preferred.
• Exceptional emotional intelligence with the ability to build trust and strong relationships quickly.
• Proven ability to adapt to shifting priorities and maintain forward momentum in a fast-paced setting.
• Strong technical skills, including familiarity with AI tools and modern productivity systems.
• Excellent communication skills and proactive problem-solving abilities.
• Demonstrated ability to maintain confidentiality and use sound judgment in high-stakes situations.