Facilities and Transportation Fleet Coordinator

Job Description

Job DescriptionDescription:

Facilities & Fleet Coordinator

Job Type: Part-Time

Pay: $22.00 per hour

Locations: South Elgin Clubhouse (SECH) & Elgin Clubhouse (ECH)

Compensation: Eligible for mileage reimbursement

Reports To: Director of Safety & Facilities

Supervises: Custodian, Fleet Assistant

Job Overview: The Facilities & Fleet Coordinator is responsible for maintaining the organization's fleet and clubhouse facilities across our South Elgin and Elgin locations. This role oversees vehicle readiness, performs hands-on building maintenance, and provides direct supervision to the Custodian and Fleet Assistant. To be successful in this role, the Facilities & Fleet Coordinator must demonstrate working knowledge of building systems, vehicle maintenance, and the ability to lead a small team across two sites.

Key Responsibilities:

Fleet Management:

•Conduct monthly comprehensive vehicle inspections across both sites and review overall fleet conditions.

•Ensure all vehicles comply with Illinois safety regulations and standards.

•Maintain records of vehicle maintenance, repairs, and inspections.

•Ensure timely registration, insurance, and documentation for all vehicles.

•Oversee vehicle cleanliness standards across both sites.

Van Certification Support:

•Collaborate with HR to support the process of training and certifying staff as authorized van drivers.

•Help manage the certification process to ensure employees meet all necessary requirements.

Building Maintenance:

•Perform routine maintenance and repairs of both clubhouse facilities and coordinate with external contractors when work is outside the scope of in-house maintenance.

•Conduct regular walkthroughs to identify facility issues and ensure buildings meet safety and operational standards.

•Manage and track facility maintenance requests through the organization's ticketing system, ensuring work orders are documented and updated.

Supervision:

•Provide day-to-day direction and oversight to the Custodian and Fleet Assistant.

•Coordinate work assignments and coverage schedules across the South Elgin and Elgin locations.

•Serve as the first point of escalation for facility or fleet issues raised by the Custodian or Fleet Assistant.

Additional Responsibilities:

•Complete additional facilities, fleet, or supervisory tasks as assigned by the Director of Safety & Facilities

Travel:

•Regular travel between the South Elgin Clubhouse (SECH) and Elgin Clubhouse (ECH) for facility and fleet maintenance.

•Occasional travel for other job-related tasks as needed.

Requirements:

Qualifications:

•Valid driver's license and clean driving record

•Must be at least 21 years of age[NP1.1][MH1.2]

•Authorized to work in the United States

•Ability to pass a background check and fingerprinting

•Willing and eligible to complete training to drive a 12 to 15-passenger van

•Knowledge of building maintenance and repair work

•Prior supervisory or lead experience preferred

•Ability to work independently and prioritize tasks efficiently

•Strong communication skills and a commitment to safety standards

•Flexibility to travel between locations as required

•Ability to perform physical tasks throughout facilities, stand for extended periods, and lift up to 50 pounds

•Experience maintaining and inspecting transportation vehicles a plus

•DOT knowledge a plus