Job Description
Import & Freight Administrator
- Work Model:
- Fully onsite for the first 2–4 weeks (training)
- Then hybrid: 3 days onsite / 2 days remote
Start Date
- ASAP
Work Schedule
- Monday to Friday
- 8 hours/day
- Standard hours: 8:00 AM – 4:30 PM (30-minute break included)
- Start time may be flexible (as early as 7:00 AM)
Position Summary
The Import & Freight Administrator will support Transitions Optical’s logistics and compliance operations by managing U.S. import activities, duty reconciliation, freight coordination, and regulatory compliance. This role is critical in addressing the backlog created by an extended LOA and ensuring continuity of import and compliance operations.
Key Responsibilities
Import & Freight Operations
- Review duty invoices for accuracy and approve for payment
- Provide detailed entry summaries to third-party brokerage firms for computed value
- Perform reconciliation of duty and freight charges
- Submit monthly detailed entry summaries to Finance for duty cross-charging to corporate headquarters
- Coordinate year-end deliveries to meet working capital objectives
- Provide required documentation to auditors on a quarterly basis
- Act as a backup for other team roles as needed
Compliance & Regulatory
- Ensure compliance with U.S. Customs regulations and entry documentation requirements
- Maintain accurate and complete records in the ACE portal (U.S. Customs software)
- Ensure supplying facilities comply with U.S. Customs requirements under the CTPAT program
- Coordinate with the parent company on compliance activities performed on Transitions’ behalf
- Ensure proper electronic documentation retention in line with regulatory standards
Required Qualifications
Experience
- 3–5 years of experience in U.S. import and logistics
- Strong knowledge of U.S. Import regulations
- Experience with international freight management
Skills
- Advanced Excel skills
- Proficient in Microsoft Office Suite
- Excellent analytical and problem-solving skills
- Strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
Compliance & Screening Requirements
- Criminal Background Check required
- OIG / GSA / OFAC Exclusion Screening is mandatory for all contractors supporting EssilorLuxottica and EyeMed brands