Job Description
Job Description
Our client, a well-established, international food and beverage company, is looking for an AR Specilaist to join their team. Recognized for delivering premium-quality culinary products to discerning clients across North America. Their organization combines tradition and innovation, with a passionate team that values integrity, precision, and customer satisfaction.
Role Overview:
As the AR Specialist, you’ll play a crucial role in managing customer collections, ensuring timely payments, and maintaining accurate financial records. This is a customer-facing but soft-touch AR role—ideal for someone who thrives on organization, attention to detail, and continuous improvement.
Key Responsibilities:
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Conduct gentle follow-ups with customers regarding invoice receipt and payment timelines
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Verify daily order releases and confirm invoicing and payments are on track
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Monitor the aging report and escalate potential delays
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Update payment statuses based on banking records
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Maintain accurate and organized records of accounts receivable activities
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Use QuickBooks Desktop to manage customer-level data and extract basic insights
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Assist with light reporting—track payment timelines, trends, and exceptions
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Coordinate with internal teams to resolve discrepancies and billing issues
Tools & Systems:
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QuickBooks Desktop (required)
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Excel or other spreadsheet tools for basic tracking and reporting
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Email and CRM tools for client communication and follow-up
Who You Are:
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Early- to mid-career professional in accounting or finance
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Experienced with QuickBooks Desktop and general AR processes
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Comfortable managing 50–80 active customers and daily invoicing
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Exceptionally organized, detail-oriented, and structured in workflow
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Proactive and curious—able to spot and flag issues before they escalate
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Eager to learn, grow, and contribute to process improvements
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Independent yet collaborative, with strong communication skills
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Comfortable working onsite in a close-knit, fast-paced team environment
Why Join:
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Be part of a passionate and growing international team
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Hands-on exposure to premium product distribution and operations
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Opportunity to shape AR processes and contribute to a high-performance culture
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Work in a supportive environment that values initiative and accountability
Company DescriptionAt Quanta we dedicate all of our attention to the Human Capital. We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions.
Our primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.
We are a team of people with international backgrounds, different expertise and seniority. We were brought together by our common passion in the key element that makes any organization possible: the human element.
We are passionate about what we do and enjoy and have fun doing it. Our approach is very personable and we obsess over one constant: uncompromising quality.
Company Description
At Quanta we dedicate all of our attention to the Human Capital. We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions.\r\n\r\nOur primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.\r\n\r\nWe are a team of people with international backgrounds, different expertise and seniority. We were brought together by our common passion in the key element that makes any organization possible: the human element.\r\n\r\nWe are passionate about what we do and enjoy and have fun doing it. Our approach is very personable and we obsess over one constant: uncompromising quality.