Job Description
Executive Assistant & Office Manager
Support executive leadership and drive operational excellence. We’re looking for a highly organized, proactive, and polished Executive Assistant & Office Manager to support our Chief Executive Officer while overseeing day-to-day Corporate Office operations for a growing, multi-location health club organization. This is a high-impact role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys balancing executive support with office operations and employee experience initiatives.
If you’re energized by creating structure, keeping leaders organized, coordinating moving pieces, and helping teams operate efficiently, we’d love to meet you.
What You’ll Do
Executive Support
Manage the CEO’s calendar, meetings, travel, and daily priorities with precision and discretion
Coordinate leadership meetings, board meetings, retreats, and executive communications
Prepare presentations, reports, agendas, meeting materials, and follow-up action items
Serve as a trusted liaison between executive leadership, employees, vendors, and external partners
Office Operations & Facilities
Oversee daily Corporate Office operations to ensure an organized, professional, and efficient workplace
Coordinate office vendors, maintenance, supplies, furniture, and equipment
Manage mail, deliveries, office access, workspace setup, and facility coordination
Maintain conference rooms, kitchens, break rooms, and common areas
Meetings, Events & Employee Experience
Coordinate office events, wellness initiatives, onboarding activities, and company meetings
Manage meeting logistics including catering, room setup, and audiovisual coordination
Welcome guests and create a positive, professional office environment
Support initiatives that strengthen office culture and employee engagement
Administrative & Project Coordination
Track executive and cross-functional action items, timelines, and deliverables
Support reporting, data entry, and administrative tracking using Microsoft Office and Smartsheet
Process expense reports, vendor communications, and administrative documentation
Assist with special projects and operational initiatives as needed
What We’re Looking For
3–5+ years of experience supporting executives and/or managing office operations
Experience supporting C-suite executives strongly preferred
Exceptional organization, prioritization, and multitasking skills
Strong written and verbal communication skills
Ability to maintain confidentiality and professionalism at all times
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Experience with Teams, calendar management systems, and Smartsheet preferred
Ability to thrive in a fast-paced, growth-oriented environment
Experience in health club, hospitality, retail, franchising, or multi-location organizations preferred
Why You’ll Love This Role
High visibility and direct partnership with executive leadership
Opportunity to make a meaningful impact on office culture and operations
Fast-paced, collaborative, and growth-oriented environment
Variety in responsibilities with exposure to leadership, operations, and employee experience
Opportunity to help shape the future of a rapidly growing organization
Additional Requirements
Ability to work flexible hours including occasional mornings, evenings, or weekends as needed
Ability to lift and move office supplies or equipment as necessary
Primarily office-based, sedentary work environment
ONELIFE FITNESS IS AN EQUAL OPPORTUNITY EMPLOYER
Know Your Rights
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities