Logistics Clerk

Job Description

Job Description

Sinclair Systems International, LLC is the label supplier to the citrus, apple, stone fruit, avocado and greenhouse tomato packer/shippers of the world. We offer our customers a complete labeling solution that consists of custom food-safe produce labels, innovative machine application systems and specialized expert technical service. Our market leadership relies on motivated team members that are committed to customer satisfaction, are results oriented and strive for excellence.

Benefits At Sinclair: We offer our full-time employees flexible time off (FTO), paid sick leave, ten paid holidays, medical, dental, and vision benefits, flexible spending accounts, dependent care reimbursement accounts, 401K and profit sharing!

We are currently looking to fill a Logistics Clerk position that will be based in Fresno, California.

Direct Reports: NONE

Key Contacts: Logistics Manager, SIL Logistics, Purchasing, Machine Production, Field Service, Customer Service, Label Production, Sales, Finance, Engineering, Research & Development, Production Control, Carriers, Haulers, Freight Forwarders, Third Party Logistics (3PL’s)

Position Summary:

The Logistics Clerk is responsible for the timely and efficient movement of inventory,

processing shipments, including pick/pack, and managing inventory integrity using the ERP

system and scanner applications.

In addition, the Logistics Clerk supports the Logistics Coordinator and/or the Logistics Specialist with tasks, while meeting productivity and safety standards.

Key Performance Indicators

• Order Accuracy Rate
• Efficient and Accurate Shipments (OTIF)
• Inventory Accuracy
• Freight cost decisions based on business needs and budget expectations.
• Compliance with International export/import regulations and company procedures.
• Adherence to all company compliance requirements.

Key Accountabilities

• Perform duties related to receiving and shipping machines, machine parts, spares, laminate, labels, inks, and other commodities as required.
• Creation of documentation needed for movement of goods by inputting accurate information into the TMS module daily.
• Transacting inventory for shipments, movements and adjustments by scanner or ERP module, ensuring accuracy of transactions.
• Performing cycle counts on an established schedule to ensure inventory accuracy.
• Verify merchandise and organize distribution, preparing related documents.
• Maintains storage and receiving areas to support site sanitation.

Key Duties and Responsibilities

• Process sales orders, dispatch and shipping documentation via Sinclair’s ERP system and other associated software, carrier specific systems, and manually generated documents, as required.
• Ensure that all outgoing shipments match sales orders, including correct items, quantities, and labeling.
• Ensure outbound and inbound shipments comply with company and legal standards, including international shipping if applicable.
• Pulls and prepare shipments for dispatch, ensuring correct items, quantities and labeling are validated and determines the best shipping method based on delivery requirements, cost and transit times.
• Maintain scheduled shipment timelines to meet delivery commitments and avoid delays.
• Securely pack products and complete the required shipping documents (e.g., bills of lading, labels, manifests).
• Receive deliveries in ERP system, choose best inventory placement, check for accuracy against purchase orders, and inspect for damage or defects.
• Receive deliveries, check for accuracy against purchase orders, and inspect for damage or defects, communicating any discrepancies in a timely manner.
• Promptly enter receipt information into inventory via ERP systems and report discrepancies.
• Timely communicate issues such as shortages, overages, or damaged goods for resolution.
• Keep the shipping/receiving areas orderly and compliant with safety and operational standards.
• Responsible for the timely and accurate movement of materials, components, and finished goods within the warehouse to ensure continuous support of production operations.
• Follow all workplace safety policies and use equipment (e.g., forklifts, pallet jacks) safely and properly.
• Will operate dolly, pallet jack (manual and/or electric), and forklift in loading and unloading supplies and equipment; operate shrink wrap machine.
• Transport product to and from designated areas as directed.
• Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or control standards.
• From time to time carry out other duties considered to be reasonable and within their competence.

Supervisory Responsibilities - None

General Duties:

• Comply with all aspects of Safety regulations and follow the Company Safety Policy.
• Abide by all statutory requirements including those relating to health and safety.
• Read, understand and fulfil responsibilities under the Company’s equal opportunities policy in place from time to time.
• Adhere to and promote all company policies and procedures as may be amended and updated from time to time.

Sinclair Systems International - Person Specification

JOB TITLE: Shipping and Receiving Clerk

Essential

Desirable

Qualifications

• High school diploma or general education degree (GED); or 2+ years of related experience and/or training; or equivalent

combination of education and experience

Experience

• 1-2 years’ experience working in shipping, receiving, or general warehouse setting.

• 2+ years’ experience with domestic & international shipments
• Experience with export documentation preparation
• Experience with inventory control
• Current forklift certificate

Skills

• Knowledge of Microsoft Excel, Word and Outlook software.
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
• Strong verbal, written and presentation skills in the English language.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and convert to various units of measure.
• Ability to deal with problems involving a few concrete variables in standardized situations.

• Hands-on experience preparing shipments, verifying incoming goods, and handling documentation (packing slips, bills of lading, etc.).
• Bilingual in Spanish highly desirable
• Previous ERP experience.

Personal Attributes

• Customer focused
• ‘Can do’ attitude, works with a sense of urgency
• Open, accessible, honest and trustworthy
• Able to work in a team environment
• Excellent organizational, interpersonal, and

communication skills

• Able to work overtime as required