Job Description
Job Description
PURPOSE OF CLASSICATION
Under general supervision, performs a series of administrative related duties that requires experience with and knowledge of specialized legal documents and is responsible for administrative support, which includes providing support to the Judge, Court Administrator, Clerk of Court, Deputy Clerks, etc.
ESSENTIAL FUNCTIONS: (This List Is Not All Inclusive, BUT A REPRESENTATIVE SAMPLE OF DUTY FUNCTIONS)
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs entry level functions and provides highly responsible complex and diverse legal support and secretarial services to assigned managers, often in a sensitive and rapidly changing environment. Incumbents independently produce a wide range of documents and reports requiring thorough knowledge of court services, regulations, policies and procedures. Duties and responsibilities are carried out with considerable independence within the framework of established policies and procedures. Performs general clerical duties such as filing, copying, processing mail, distribution of correspondence, assembling reports and documents. Independently prepares, types, and proofreads complex documents. Responds to difficult and sensitive public contacts, serves as a liaison for the court administration in situations requiring tact and judgment; answers or refers questions based on knowledge of the court's policies and procedures. Process payments of fines and fees. Develops and maintains sensitive files. Maintains forms and office supplies. Serves as a representative of the court, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the court community and with the public.
MINIMUM QUALIFICATIONS
Education: High school diploma or GED equivalent supplemented by specialized legal secretarial and/or paralegal and business training including operation of office automation tools.
Experience: Two (2) years of administrative/legal support or secretarial experience in an administrative, court or legal environment; or an equivalent combination of education, training, and experience. Completion of college-level course work is highly desirable. Experience in a public court is preferred.
Knowledge, Skills, and Abilities:
Knowledge of: Court organization and basic administrative procedures and practices involving safety, regulations and procedures governing the maintenance and disclosure of public records. Principles and practices of customer service, telephone, and email etiquette. English usage, spelling, grammar, and punctuation. Fluent in Spanish is a plus.
Skill/Ability to: Communicate clearly and effectively, both orally and in writing. Organize, set priorities, take initiative, and exercise sound, independent judgement within areas of responsibility. Format documents and perform difficult operations requiring a high level of ability with word processing, spreadsheet, and related types of software. Establish and maintain effective working relationships with court staff, county department personnel, members of the legal community and the public. Perform work with accuracy and attention to detail.
Job Type: Full-time.